LAKEVIEW MANOR COMMITTEE MEETING

MINUTES

6/23/14

1.       Chairman Barrington called the meeting to order at 9:00 AM in the Lakeview Manor Conference Room.

2.       Roll call Supervisors Barrington, Johnson, Hendrich, Penney, and Sorenson.  Also present are Melissa Goke, Business Office Manager, and Megan Feirtag, Nursing Home Administrator.

3.       Moved by Supervisor Johnson seconded by Supervisor Sorenson to accept the agenda as written.  Motion carried.

4.       Moved by Supervisor Penney, seconded by Supervisor Hendrich to approve minutes 5/27/14.  Motion carried.

5.       Dean Steingraber, commissioner of the highway department presented options for removing stumps on the grounds of Lakeview Manor as well as the various options for repairing the emergency back road to Butternut Ridge.  The local farmer who rents the surrounding farm land had stated that he would remove the stumps in exchange for a 3 year extension of the rent contract.  The committee agreed that this was option was preferable compared to the $6000 cost to remove the stumps proposed by the highway department.  It was decided that the back road to Butternut Ridge milled and grated for a total cost of $5000.  After this was completed the condition and integrity of the road would be reassessed and it would then be determined if additional gravel was necessary.

6.       New marketing strategies were discussed with the committee.  Currently Lakeview Manor is working on establishing a facebook page, community newsletter, and updated brochure.  They have also had meetings with Waupaca County HHS, Weyauwega Health Care Center, and have future visits scheduled with area hospitals.  Currently they are running an ADRC ad and also WDUX radio ads.

7.       An update was given on staffing that included decreasing amount of residents on one to one supervision, reorganization of the current schedule in all departments for cost effectiveness, and any incidents involving disciplinary action were also discussed.

8.       A new organizational chart was proposed that would make the DON 2nd in command to the administrator.  This was moved for approval by Sorenson and seconded by Johnson.

9.       A series of personnel policies changes was presented for approval including, changing the OT policy to be concurrent with the rest of the county departments, adding a bonus for picking up shifts, changing how the order of how the mandation list is constructed, and no longer awarding on call staff an additional $2.50hour.  These items were moved for approval by Johnson and seconded by Hendrich.

10.   Patient per day (ppd) budget structure was explained to the committee as the facility is planning on moving to this in the next budget year to allow the budget to flow with the census.

11.   Lakeview Manor explained that they are looking to have CNA clinical conducted in the facility through FVTC in an effort to increase CNA staff and be more involved in the community.

12.   The status of the new phone system being installed was discussed.  Currently Faith Technologies is wiring the building to accommodate the new phone system along with the cable that would provide our residents with internet and TV that would not be connected to the county server.   Lakeview Manor is looking into the different companies that would provide these services to get the best quality at the lowest price.

13.   Megan Feirtag, Administrator gave report to include following:

a.       Current census at Lakeview Manor  39

                                                               i.      Medicaid             22

                                                             ii.      Medicare/Insurance       3

                                                            iii.      Private Pay         9

                                                           iv.      Family Care         5

                                                             v.      Hospice                0

14.   Report on outstanding grievances.  Few missing items were reported and two incidents and were reported to the state were also discussed.

15.                           Strategic planning was discussed in regards to the remodel project and how the committee plans to move forward with the plan to remodel.  Megan Feirtag brought up the marketing audit that was done in regards to an assisted living at Lakeview and how that audit showed the most profitable option would be to build a separate building, not to remodel two wings.  It was suggested that a county board meeting be held at Lakeview in December and that the project could possibly be reproposed then.  Megan Feirtag also mentioned that she is currently working with Wipfli and Bergenhammer to get new estimates and projections.

16.   The Committee reviewed Disbursements for May ’14 and Financials.  It was noted that Lakeview is ahead of budget monthly and year to date.  Motion by Hendrich seconded by Johnson to approve reports.  Motion carried.

17.  Moved by Supervisor Sorenson, seconded by Supervisor Johnson to adjourn meeting at 10:30 AM.  Motion carried.

Next meeting to be held in the Lakeview Manor Conference room on July 28th, 2014 at 10:30 AM.

 

***If special accommodations are necessary, please contact Waupaca County Clerk’s Office to make arrangements.  Requests are kept confidential.  715-258-6200. TDD line is 715-258-6302.