INFORMATION SYSTEMS COMMITTEE

December 2, 2014

The Information Systems Committee met on Monday, December 2, 2014, in Room 1053.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement. 

Members present: Chr. John Penney, Cty. Bd. Chr. Dick Koeppen was excused, Supr. Dave Neumann. and Supr. Patricia Craig.   Also in attendance was Chris Dalhoe, Terri Brooks, Jesse Cuff.

Review and accept the agenda.  A motion was made by Supr. Craig to accept agenda.  Motion was seconded by Supr. Neumann.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Neumann to accept the minutes from the previous meeting.  Motion was seconded by Supr. Craig.  Motion carried without a negative vote.

Approve bills.   The November bills were presented and discussion was held.  Supr. Craig made a motion to accept the bills and forward them to the finance committee.  Supr. Neumann seconded the motion.  Motion carried without a negative vote.

Public Comment – No comments.

Remote Access Fees Refund Requests – IS Department is requesting policy for refunding remote access fees where the contracts are no longer needed.  Discussion followed with Supr. Craig making a motion to approve any request for a prorated refund to be handled per the recommendation of the IS Department.  Supr. Neumann seconded the motion.  Motion carried without a negative vote.

2014 Budget Status – R. Reath handed out the IS budget figures to date.  R. Reath would like to purchase a device for disaster recovery if there is $21,000 left in the budget at the end of the year.  Supr. Neumann would like to have not budgeted items be requested at the January or February 2015 IS meetings if remaining 2014 funds are transferred to the 2015 budget.  Discussion followed.

Department interviews for 2015  - The following requests will be voted on for approval following discussion of all requests. 

Highway Department – Add 2 devices to the network.  Replace existing laptop with a desktop computer and the laptop configured for user in the meeting room.  A laptop for the new Field Assistant Manager position which will not be filled until mid year. 

Sheriff Department – Add 3 phones and PC’s for 3 new positions starting 1/1/2015.  The sheriff department will pay for the equipment and licensing for these devices. 

DHHS - Grant purchase for the Seal-A-Smile program.  Terri Brooks has grant funds for a laptop and mobile printer for this position.  The new employee will start 12/5/2014. 

Veteran’s Service – The veteran’s office is requesting a purchase of internet based software to replace the current ISeries program.  They will pay but will need IS Department assistance with the conversion.

Discussion followed.  Supr. Craig made a motion to approve the requests as presented.  Supr. Neumann seconded the motion.  Motion carried with a negative vote.

Treasurer, LIO, Zoning, Register of Deeds departments will be interviewed in 2015.  These departments are researching integrating their software into one application.

ISeries Upgrade – The lease on the ISeries hardware/software will expire at the end of 2014  A 3 year lease will go into effect 1/1/2015.  This lease includes hardware and software.  Discussion followed.  Supr. Craig made a motion to approve the 3 year lease extension.  Supr. Neumann seconded the motion.  Motion carried without a negative vote.

Manawa Fiber Project update – MC&E quoted a fiber run to SO Annex of approximately $535,000.  There would not be enough funds to run to WCI, approximately $640,000.  The balance may come from 2015 – 2017 capital improvement bonding.   Further discussions involving the fiber project will be brought to the IS Committee’s attention.

January Meeting Topics –

Adjourn.  A motion was made by Supr. Craig to adjourn the meeting at 9:40 a.m.  Supr. Neumann seconded the motion. Motion carried.

The next meeting will be Tuesday, January 6, 2015 at 9:00 a.m., Room 1053.