INFORMATION SYSTEMS COMMITTEE

June 3, 2014

The Information Systems Committee met on, June 3, 2014, in Room 1068.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement.

Members present: Chr. John Penney, Supr. Patricia Craig, and Supr. Dave Neumann. Cty. Bd. Chr. Dick Koeppen was excused. Also in attendance were Shannon Kelly, Melissa Goke, Heidi Dombrowski, Chris Dalhoe, Brent Wyland.

Review and accept the agenda. A motion was made by Supr. Craig to accept agenda. Motion was seconded by Supr. Neumann. Motion carried without a negative vote.

Minutes of the previous meeting. A motion was made by Supr. Craig to accept the minutes from the previous meeting. Motion was seconded by Supr. Neumann. Motion carried without a negative vote.

Approve bills. The May bills were presented and discussion was held. Supr. Neumann made a motion to accept the bills and forward them to the finance committee. Supr. Craig seconded the motion. Motion carried without a negative vote.

Director’s Report.

1. Addition of network device at WCI – C. Dalhoe stated that Sturm Foods would like to install a time clock at WCI that would require a network connection. The IS Department does not see this as an issue and would okay the connection. Supr. Craig made a motion to approve the connection of Sturm Foods time clock to their network. Supr. Neumann seconded the motion. Motion carried without a negative vote.

2. Addition of laptop/employee (user account) to network, DHHS Family Community Services – Shannon Kelly requested adding a user to the network. They would also need to purchase a laptop and peripherals for this position. There would be grant funds from the State to cover the costs. B. Wyland stated that the price for equipment and licensing would be approx. $1, 504.00, which would not include a phone/Shoretel license for approx. $500.00. S. Kelly stated that this would be a permanent position. C. Dalhoe stated that the equipment would then become the property of the IS Department which would have to cover any future replacement costs. Discussion followed. Supr. Craig made a motion to approve the addition of the laptop and employee to the network. Supr. Neumann seconded the motion. Motion carried without a negative vote.

R. Reath stated that the next 3 items regarding networking at Lakeview Manor are identical with what will be covered at the joint meeting to follow. He would like to explain these items to the IS Committee first and then bring the Lakeview Committee on board.

3. Phone System, Lakeview Manor – R. Reath handed out a quote for installing the Shoretel phone system and equipment at Lakeview Manor. M. Goke stated that these would be for the business end and not for the residents which would have a different solution for their phones. B. Wyland explained that a quote for $26,390.00 covers the phones and necessary network equipment to replace the existing Randercom phone system with a VoIP system. H. Dombrowski stated that Lakeview would be financially responsible for any improvements internally.

4. Internal Network Cabling – R. Reath stated that existing network cables in Lakeview Manor would have to be replaced with Cat6 and additional runs installed. Faith Technologies will perform the work as a RFP would not be required.

5. Underground Conduit Project from LVM to County Rd AA – R. Reath handed out the update from MC&E regarding the underground cabling run-engineering and obtaining permits from the railroad. MC&E recommends using Broadband Solutions to perform the work. Would not be able to start until the middle of July due to the length of time to obtain the permits. Completion would be in August. $62,145.00 cost for dual duct run less $24,159.00 remaining in Highway fiber project so approx. $38,000 short. H. Dombrowski stated that the project could be financed this year with future bonding.

6. Charter Communications to provide service to LVM – M. Goke stated having Charter for the network connection would also benefit Lakeview Manor in that Charter could also provide phone and cable television to the resident rooms.

Chr. Penney asked that the Lakeview Committee members join the meeting at this time.

8. Phone System

9. Internal Network Cabling

10. Underground Conduit Project from LVM to County RD AA

11. Charter Communications to provide service to LVM

B. Wyland met with Corporate Network Solutions at Lakeview Manor to assess the network/Shoretel needs for the upgrade using the proposed cable runs. They came up with using Charter at this time versus fiber optic.

Chr. Penney asked if there would be a savings to Lakeview Manor at this time. R. Reath said that LVM would have to pay more to include additional service to the residents and for the increase in speed for the network. The savings would be in not having to put fiber optic from the Courthouse to Lakeview as the Charter solution would meet their needs.

R. Reath stated that Faith Technology cost is $18,868.00 to install cabling within Lakeview Manor. Corporate Network Solution submitted a quote of $26,390.00 for the network/Shoretel system equipment and installation. Charter’s bill would only be $1,500.00 as the county would fund the cost of the duct work. Supr. Barrington commented as to why Lakeview Manor would have to pay for the cabling, etc. when the county would be saving approx. $400,000 in the fiber optic run. Supr. Neumann would like to see if there are any grant funds available for the Lakeview charter project. Discussion followed.

Supr. Craig made a motion to proceed with the internal cabling/network hardware installation at Lakeview Manor. Supr. Barrington seconded the motion. Motion carried without a negative vote. Motion to be passed on to the Finance Committee.

Supr. Craig made a motion to proceed with the underground dual duct run from Cty. AA to Lakeview Manor for $62,145.00. Funds coming from the remainder of the 2013 fiber project with the balance of approx. $24,159.00 funded with the 2015 – 2017 bonding. Supr. Barrington seconded the motion. Motion carried without a negative vote. Motion to be passed on to the Finance Committee.

Adjourn. A motion was made by Supr. Craig to adjourn the meeting at 10:12 a.m. Supr. Neumann seconded the motion. Motion carried.

The next meeting will be Tuesday, July 1, 2014 at 9:00 a.m., Room 1053.