INFORMATION SYSTEMS COMMITTEE
August 6, 2013
The Information Systems Committee met on, August 6, 2013, in Room 1053.
Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement.
Members present: Chr. John Penney, Cty. Bd. Chr. Dick Koeppen, Supr. Jim Loughrin, Sheri Wieters, and Robert Reath. Ian Grasshoff was excused. Also in attendance were Brent Wyland, Clyde Tellock, Chuck Price, Jennifer Brickey, Andy Carlin, Randall Boehme, Joel Mikulsky, MC&E, and Chris Dalhoe.
Review and accept the amended agenda. A motion was made by Supr. Loughrin to approve the agenda. Motion was seconded by Cty. Bd. Chr. Koeppen. Motion carried without a negative vote.
Minutes of the previous meeting. A motion was made by Cty. Bd. Chr. Koeppen to accept the minutes from the previous meeting. Motion was seconded Supr. Loughrin. Motion carried without a negative vote.
Approve bills. The July bills were presented and discussion was held. Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Cty. Bd. Chr. Koeppen seconded the motion. Motion carried without a negative vote.
Old Business
Joel Mikulsky, MC&E-Waupaca County Highway Fiber Optic Project Bid Analysis-Joel presented their recommendations for the project. The low bidder Millennium from Lake Geneva was recommended for the material bid. MC&E has worked with Millennium on prior projects. MC&E recommends Broadband Solutions for the labor bid. They were the lowest bidder. They have the buckets, tunneling equipment needed for the project. Broadband will complete the exterior portion of the project and has contracted with Faith Technology to finish the interior portion. Discussion followed with Supr. Loughrin making a motion to approve the bids from Broadband Solutions for the labor and from Millennium for the materials and to forward their recommendations to the Finance Committee. Cty. Bd. Chr. Koeppen seconded the motion. Motion carried without a negative vote.
New Business.
DHHS Additional Equipment Requests-C. Price requested that a desktop computer that was replaced with a laptop be kept at WCI for use by a contracted employee. B. Wyland stated that the agreement for supplying the laptop was that the desktop would come back to upgrade a county user’s equipment. C. Price was not aware of the previous agreement. C. Dalhoe would see a need to address each request for equipment separately. Discussion followed with the decision to bring the computer back for deployment elsewhere.
J. Brickey requested the addition/purchase of 2 scanners for the 2 new accountant positions in DHHS. These employees will be scanning invoices and receipts. DHHS will cover the cost of the scanners. S. Wieters stated that it is productive to have a scanner at their workstations. Discussion followed with Cty. Bd. Chr. Koeppen making a motion to accept the addition/purchase of the 2 scanners. Supr. Loughrin seconded the motion. Motion carried without a negative vote.
Sheriff Department: Pro QA Emergency Medical Dispatch Spillman Interface- T. Wilz came before the committee to inform them of the need for the software. Dispatchers are trained in handling medical emergencies but now have to use flip cards to analyze calls. A. Carlin stated that this would be a benefit to ambulance personnel as it would provide faster and more accurate information before arriving on scene. T. Wilz stated that he is looking into placing this software request in the SO 2014 budget. Discussion followed. Cty. Bd. Chr. Koeppen made a motion to approve the addition of this software to the network at which time it is approved in the budget process. Supr. Loughrin seconded the motion. Motion carried without a negative vote.
Sheriff Department request to replace/relocate laptop that was previously assigned to Al Kraeger. C. Dalhoe stated that it is IS policy that when a device is replaced, that the original device would come back to the IS department for deployment where needed. T. Wilz was not aware of that policy. He would like to have the dispatchers use that laptop for training purposes. It would be taken off site. C. Dalhoe suggested that the dispatchers could then check the laptop out from the IS Department as needed. This would allow IS to have control of the device for updates, etc. Discussion followed with Cty. Bd. Chr. Koeppen stating that he would like the SO to address the purchase of a new laptop in the 2014 budget process. Cty. Bd. Chr. Koeppen made a motion denying the request for the SO to retain the laptop. Supr. Loughrin seconded the motion. Motion carried without a negative vote.
Request to make Analysts position an 80% position (.8FTE)- R. Reath is requesting that the position held by R. Boehme have the hours increased from 28 to 32 per week. R. Boehme stated that due to the insurance changes, he would like to have his hours increased to retain county insurance. He supplied the committee with a list of the programs that he created and an email from the LIO department praising his work in their area. Discussion followed. Cty. Bd. Chr. Koeppen made a motion to approve the increase in hours for R. Boehme and to forward to HR for their approval. Supr. Loughrin seconded the motion. Motion carried without a negative vote. Cty. Bd. Chr. Koeppen requested Amanda Welch, HR Director address the committee in regards to this request. She stated that all part time county positions requesting more hours would probably be handled collectively at a later date.
Director’s Report.
Information Systems Department 2014 Budget – R. Reath handed out the proposed 2014 Information Systems Budget. He reviewed line by line. Discussion followed. R. Reath stated that the increase of 10.20% did not include a pending request to increase a Computer Support Specialist position from 20 hours per week to 28 hours per week. No action was taken at this time by the committee.
Adjourn. A motion was made by Cty. Bd. Chr. Koeppen to adjourn the meeting at 10:12 a.m. Supr. Loughrin seconded the motion. Motion carried.
The next meeting will be Tuesday, September 3, 2013 at 9:00 a.m., Room 1053.