INFORMATION SYSTEMS COMMITTEE

July 2, 2013

The Information Systems Committee met on, July 2, 2013, in Room 1053.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement. 

Members present: Supr. John Penney, Cty. Bd. Chr. Dick Koeppen, Supr. Jim Loughrin, Sheri Wieters, and Robert Reath.  Ian Grasshoff  was excused.  Also in attendance were Clyde Tellock, Chuck Price, and Chris Dalhoe.

Review and accept the agenda.  A motion was made by Supr. Loughrin to approve the agenda.  Motion was seconded by Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Cty. Bd. Chr. Koeppen to accept the minutes from the previous meeting.  Motion was seconded Supr. Loughrin.  Motion carried without a negative vote.

Approve bills.   The June bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Director’s Report.

Status Reports from MC&E – R. Reath handed out the MC&E’s status report for the Highway Fiber Optic Project.  The bid documents were released and pre-bid site walk through conducted.  Project recommendations will be drafted for Committee approval at the August meeting.

Old Business

None to report.

New Business.

Review and Approval of Tablet Policy – C. Dalhoe presented the WC IS Tablet Policy for the committee’s review and approval.  Departments are beginning to ask for tablets to use for county business.  It was necessary to draft a policy for their use due the VPN tunnel at capacity.  Departments would pay for all expenses associated with the tablet:  tablet, software, warranty, repair, replacement and VPN access.  They would have to use cloud for storage of documents.  He stressed the need for the committee to focus on eligibility for the tablets before approving any purchase of the devices.  C. Price added that the case managers would like to have tablets for use in the field.  He is researching other county pilot programs and would not be requesting purchase of tablets at this time.  Discussion followed.  Committee members suggested that any requests for tablets be reviewed prior to the monthly meetings to determine eligibility.  Cty. Bd. Chr. Koeppen approved the WC IS Tablet Policy as presented.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

Request for new computer for new position in DHHS – C. Price requested a new computer for the accountant position that will be filled in August.  They feel the model of the computers available would not suffice for the accounting software.  DHHS would pay for the computer and is requesting that IS department supply a second monitor.  Discussion followed.  Cty. Bd. Chr. Koeppen moved to approve the purchase of the new computer by DHHS department and the second monitor by the IS department.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

Adjourn.  A motion was made by Cty. Bd. Chr. Koeppen to adjourn the meeting at 9:48 a.m.  Supr. Loughrin seconded the motion. Motion carried.

The next meeting will be Tuesday, August 6, 2013 at 9:00 a.m., Room 1053.