INFORMATION SYSTEMS COMMITTEE

April 2, 2013

The Information Systems Committee met on, April 2, 2013, in Room 1053.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement. 

Members present: Supr. John Penney, Cty. Bd. Chr. Dick Koeppen, Supr. Jim Loughrin, Ian Grasshoff, Sheri Wieters, and Robert Reath.  Also in attendance: Heidi Dombrowski, Andy Carlin, Leighton Trice, Mary Robbins, Greg Thousand..

Review and accept the agenda.  A motion was made by Cty. Bd. Chr. Koeppen to approve the agenda.  Motion was seconded by Supr. Loughrin.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting with the correction to note Cty. Bd. Chr. Koeppen as excused.  Motion was seconded Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Approve bills.   The March bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Director’s Report.

None to report.

Old Business

Request to approve the Highway fiber project – R. Reath handed out a MC&E report detailing connecting the Highway Department with the main data center at the courthouse.  A map showed the route that the fiber would run.  MC&E also included a report on bandwidth comparison.  R. Reath stressed again the importance to have a faster connection for the Highway’s programs to run and for the future VoIP phones.  The cost of the fiber optic option would be $87,000.  This includes 12 strands of fiber with 6 circuits at a rate of 1GB each.  Discussion followed.  H. Dombrowski said that $100,000 from the 2012 Contingency Fund could be moved to the 2013 general fund.  Then $87,000 from the 2013 general fund would be transferred to the Capital Project Fund to cover the project.  This would have to be approved through a county resolution.  Cty. Bd. Chr. Koeppen made a motion to approve the fiber project with funding from a resolution to transfer funds as stated by H. Dombrowski.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

New Business.

Upgrade training room – R. Reath presented a quote from Larry Olsen, Classic Wood Works to construct a storage area adjacent to the IS training room in the lower level.  This space is needed to house usable IT related equipment not currently in use and the electronic recycling.  Maintenance would also share a portion of the space.  R. Reath said that the $1,885 cost would be paid from the hardware repair account.  Discussion followed.  Supr. Loughrin made a motion to approve the project and to pass it on to the Finance Committee.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Addition of 2 notebooks to the network – G. Thousand, Community Behavioral Health Manager, requested the purchase of 2 notebooks from his division.  The cost of $1,800 would be paid for by them.  Discussion followed.  Cty. Bd. Chr. Koeppen made a motion to approve the purchase and addition of the notebooks to the county network.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

Approve purchase of wireless access point – L. Trice stated the need for a wireless access point by his staffs office in the Sheriff Department lower level.  This is needed for maintaining various building systems without the need of a wired network connection.  Discussion followed.  The estimate of $1,500 would be paid for from the maintenance funds or the IT Contigency Fund.  Supr. Loughrin made a motion to approve the installation of the wireless access point in the lower level.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Adjourn.  A motion was made by Supr. Loughrin to adjourn the meeting at 9:20 a.m.  Cty. Bd. Chr. Koeppen seconded the motion. Motion carried.

The next meeting will be Tuesday, May 7, 2013 at 9:00 a.m., Room 1053.