INFORMATION SYSTEMS COMMITTEE

March 5, 2013

The Information Systems Committee met on, March 5, 2013, in Room 1053.

Chair John Penney called the meeting to order at 9:30 a.m. and read the open meeting statement. 

Members present: Supr. John Penney, Supr. Jim Loughrin, Ian Grasshoff, Sheri Wieters, and Robert Reath.  Co. Bd. Chr. Dick Koeppen  was unexcused.  Also in attendance: Chris Dalhoe, Heidi Dombrowski, Andy Carlin, Dean Steingraber, Joel Mikulsky-MC&E.

Review and accept the agenda.  A motion was made by Supr. Loughrin to approve the agenda.  Motion was seconded by Supr. John Penney.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting.  Motion was seconded Supr. John Penney.  Motion carried without a negative vote.

Approve bills.   The February bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee.  Supr. John Penney seconded the motion.  Motion carried without a negative vote.

Director’s Report.

Review Fiber Optic Project -  R. Reath stated that meeting was held on February 8th with D. Steingraber, A. Carlin, H. Dombrowski and IS employees to discuss Phase I. He handed out a proposed time table for the implementation of Phase I of the fiber project.  Discussion followed.

Old Business

Request to bring Phase 1 of the fiber project to Finance committee – J. Mikulsky was present at last month’s meeting to discuss all phases of the project.  He was asked to put together the time table for Phase I.  He reviewed the time table and asked about funding availability.  H. Dombrowski stated that the proposal will have to go to the Finance Committee for their approval.  One option included transferring 2012 Contingency Funds to complete Phase I with future bonding for the other phases.  She commented that completing this portion of the fiber project at this time would give the county an idea as to the success of the connection, which would include the ability to have offsite backups.  Discussion followed concerning the urgency to complete Phase I  D. Steingraber commented on the slow connection that is in place now; he stated that the highway department would be able to use technological resources not available now due to speed issues.  A. Carlin commented about disaster recovery and the possibility of using the Highway Deparment location in case of a crisis at the courthouse.  Supr. Loughrin made a motion to bring the project to the Finance Committee for funding of Phase I and for discussion of implementing future phases.  Supr. Penney seconded the motion.  Motion carried without a negative vote.

New Business.

Request to charge back users of VPN access for the Entrust Secure Encryption monthly fees- R. Reath explained that using encrypted services for VPN access is in response to being CJIS compliant.  D. Dalhoe state that VPN access will be limited to IS Department employees and to salaried employees with laptops.  H. Dombrowski explained that charging back departments would not make financial sense due to loss of income for grants/projects/etc.  Future discussions will be held.

Adjourn.  A motion was made by Supr. Loughrin to adjourn the meeting at 10:20 a.m.  Supr. Penney seconded the motion. Motion carried.

The next meeting will be Tuesday, April 2, 2013 at 9:00 a.m., Room 1053.