INFORMATION SYSTEMS COMMITTEE

September 11 2012

The Information Systems Committee met on, September 11, 2012, in Room 1053.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement. 

Members present: Supr. John Penney, Supr. Jim Loughrin, Ian Grasshoff, Robert Reath, Sheri Wieters.  Co. Bd. Chr. Dick Koeppen was excused.  Also in attendance: Chris Dalhoe.

Review and accept the agenda.  A motion was made by Supr. Loughrin to approve the agenda.  Motion was seconded by Supr. Penney.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting.  Motion was seconded by Supr. Penney.  Motion carried without a negative vote.

Approve bills.   The August bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Supr. Penney seconded the motion.  Motion carried without a negative vote.

Director’s Report.

VoIP Update – R. Reath reported that 160 courthouse and sheriff department users have been trained.  The courthouse phones have been installed by Brent Wyland with Chris Dalhoe stating that he will install the sheriff department phones.  The cutover date for the implementation of the VoIP system had to be delayed to allow the installation of wiring for the courts areas on the 3^rd floor of the courthouse.  The new cutover date will be October 18^th.  R. Reath handed out the project expense performance report for the VoIP thru 9/2/2012.  The wiring for the highway department can be performed with the funds remaining.  There will be an approximate balance of $25,000 after current projects are completed.

2013 Budget – R. Reath presented the proposed budget figures for the committees review.  Discussion followed with R. Reath reporting that the proposed budget is at a 6.67% increase from 2012.  Department Heads will be meeting to discuss ways to reduce budgets and send their recommendations for review in October.

Old Business

IS Mobile Policy Change – C. Dalhoe stated that the policy is in place.  The software to manage mobile devices is running.

New Business.

Request to hire LTE for 20 hours/week for 4 weeks and new position for 2013 – C. Dalhoe stated that with one of the Spillman system administrators is retiring at the end of the year, one has left county employment, and with an IS department employee out in October for family leave, Information Systems is requesting approval of a new position in I.S.  This position will cover the helpdesk in the IS department during October and will provide support at the Sheriff deparment.  This position might move from LTE to fulltime in the future.  Supr. Loughrin made a motion to approve the request for a new position in IS department to support both IS and Sheriff departments.  Supr. Penney seconded the motion.  Motion carried without a negative vote.

Adjourn.  A motion was made by Supr. Loughrin to adjourn the meeting at 9:35 a.m.  Supr. Penney seconded the motion. Motion carried.

The next meeting will be Tuesday, October 2, 2012 at 9:00 a.m., Room 1053.