INFORMATION SYSTEMS COMMITTEE

August 7, 2012

 

The Information Systems Committee met on, August 7, 2012, in Room 1053.

 

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement. 

 

Members present: Supr. John Penney, Co. Bd. Chr. Dick Koeppen, Supr. Jim Loughrin, Ian Grasshoff, Robert Reath, Sheri Wieters.  Also in attendance: Chris Dalhoe, Clyde Tellock, and Brian Haase.

 

Review and accept the agenda.  A motion was made by Supr. Loughrin to approve the agenda.  Motion was seconded by Co. Bd. Chr. Koeppen.  Motion carried without a negative vote.

 

Minutes of the previous meeting.  A motion was made by Co. Bd. Chr. Koeppen to accept the minutes from the previous meeting.  Motion was seconded by Supr. Loughrin.  Motion carried without a negative vote.

 

Approve bills.   The July bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Co. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

           

Director’s Report. 

 

VoIP Update – R. Reath reported that additional training will be provided to the I.S. Department trainer.  The consultant from Connecting Point will be on site the 13th and 14th to finalize setup of the system.  County users will be scheduled for training and setup of their individual phones after the 14th.  The new phone will then be installed by I. S. Department.

R. Reath reported the need to change the access to the department to tighten security of the county’s electronic records.  The east door has been designated for use by I. S. personnel only.  All others will be asked to use the west door as the help desk can see who is at the door and then unlock it remotely.

 

Old Business

 

IS Policy Change – C. Dalhoe presented for approval an addition to the IS Policy to include Section 10.0 Mobile Devices.  C. Dalhoe reported that newly installed software can monitor and secure the android devices.  This mobile policy covers laptops, tablets, smartphones, etc.  Discussion followed with Co. Bd. Chr. Koeppen making a motion to adopt the mobile device section into the IS Policy.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

 

New Business.

 

Add multi-function printer device to network – Parks and Solid Waste Department would like to install a Lanier multi-function color device to be used by Land and Water and the Parks/Solid Waste departments.  There is an open network jack and will not require any additional wiring.  Discussion followed with Co. Bd. Chr. Koeppen making a motion to add the multi-function printer/copier to the network.  Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

 

Adjourn.  A motion was made by Co. Bd. Chr. Koeppen to adjourn the meeting at 9:30 a.m.  Supr. Loughrin seconded the motion. Motion carried.

 

The next meeting will be Tuesday, September 4, 2012 at 9:00 a.m., Room 1053.