INFORMATION SYSTEMS COMMITTEE

April 3, 2012

The Information Systems Committee met on, April 3, 2012, in Room 1053.

Chair John Penney called the meeting to order at 9:08 p.m. and read the open meeting statement. 

Members present: Supr. John Penney, Supr. Jim Loughrin, Co. Bd. Chr. Dick Koeppen, Sheri Wieters, Robert Reath, with Ian Grasshoff, excused.   Also in attendance Chris Dalhoe, Network Administrator, Clyde Tellock, Treasurer, Brent Wyland, Computer Systems Administrator, M C & E representative, and Camera Corner, Connecting Point representatives.

Review and accept the agenda.  A motion was made by Supr. Loughrin to accept the agenda.  Motion was seconded by Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting.  Motion was seconded by Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Approve bills.   The March bills were presented and discussion was held.  Cty. Bd. Chr. Koeppen Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Supr. Loughrin seconded the motion.  Motion carried without a negative vote.

Director’s Report.

VoIP Phone System Bid Selection – MC&E presented their analysis of the demonstrations held by companies with Mitel, Cisco, Avaya, ShoreTel solutions.  Camera Corner with the ShoreTel solutions came in on top with pricing and ease of use.  Representatives from Camera Corner discussed the ShoreTel benefits.  Several members of the phone committee went to the Green Bay school district to view their ShoreTel system.  Discussion followed.  Cty. Bd. Chr. Koeppen made a motion to award the VoIP bid to Camera Corner/Connecting Point with the ShoreTel solution and to forward this on to the Finance Committee. Supr. Lougrin seconded the motion.  Motion carried without a negative vote.

Old Business

New Business.

Request purchase new web server/software – C. Tellock stated that the server and software were a budget item of the LIO Department and would replace existing equipment.  He requested approval to purchase and install the equipment at this time.  Discussion followed with Supr. Loughrin making motion to approve the purchase and installation of the server and software at this time.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Email Archiving funds request – C. Dalhoe requested approval to purchase an email archiving appliance and annual maintenance to meet compliance requirements for email retrieval in the amount of $12,295.  There is a 7 year retention period for emails.  Discussion followed. This request is a 2012 budget item.

Email encryption software – R. Reath reported that email encryption software will be purchased from the 2012 budget item of $8,800.  This software can be set to flag certain words and then encrypt the email when sent.  The email will provide a link to a secure website for the receiver to view the email. 

Adjourn.  A motion was made by Cty. Bd. Koeppen to adjourn the meeting at 9:55 a.m.  Supr. Loughrin seconded the motion. Motion carried.

The next meeting will be Tuesday, May 1, 2012 at 9:00 a.m., Room 1053.