INFORMATION SYSTEMS COMMITTEE

March 6, 2012

The Information Systems Committee met on, March 6, 2012, in Room 1053.

Chair John Penney called the meeting to order at 9:05 p.m. and read the open meeting statement. 

Members present: Supr. John Penney, Supr. Jim Loughrin, Ian Grasshoff, Sheri Wieters, Robert Reath, with Co. Bd. Chr. Dick Koeppen excused.   Also in attendance Chris Dalhoe, Network Administrator, Chuck Price, DHHS Director, Lana Draeger, DHHS Manager, Dennis Dornfeld, Interim DHHS Director, Brent Wyland, Computer Systems Administrator, Leighton Trice, Maintenance Supervisor.

Review and accept the agenda.  A motion was made by Supr. Loughrin to accept the agenda.  Motion was seconded by Supr. Penney.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting.  Motion was seconded by Supr. Penney.  Motion carried without a negative vote.

Approve bills.   The February bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Supr. Penney seconded the motion.  Motion carried without a negative vote.

Director’s Report.

None to report.

Old Business

VoIP Phone System Recommendations – Demonstrations of a Cisco, ShoreTel, Motel, and Avaya phone systems were conducted on March 1, 2012 by MC&E was in attendance to grade each system for Waupaca County’s needs and sent their recommendations to Information Systems.  The phone committee members met the following day to discuss the demonstrations.  Information Systems would pay for the basic phones with upgrades being the responsibility of the department requesting said upgrades.  Connecting Point Computer Center, with the ShoreTel system proposal, will be asked to meet with Information Systems on Friday, March 9, 2012 to go over the RFP line by line to clarify any items in the proposal.  After this meeting, Information Systems will bring their recommendation to the IS Committee at their April 3, 2012 meeting for approval. 

New Business.

Request purchase of hardware for TCM software implementation – D. Dornfeld introduced the new DHHS Director, Chuck Price.  He explained that while the existing ISeries software used by DHHS has worked well there is now a need to exchange reports with the consortium of counties that they belong to avoid being in violation of state requirements.  The consortium uses internet accessed TCM software.  DHHS will be purchasing this software and Information Systems will have to purchase an additional SAN device to host the TCM software.  C. Dalhoe reported that the approximate cost will be $10,000.00 plus the cost of server software.  Discussion followed.  Supr. Loughrin made a motion to approve the purchase of the server and software needed for implementation of the TCM software and to pass the request on to the Finance Committee.  Supr. Penney seconded the motion.  Motion carried without a negative vote.

Adjourn.  A motion was made by Supr. Loughrin to adjourn the meeting at 9:30 a.m.  Supr. Penney seconded the motion. Motion carried.

The next meeting will be Tuesday, April 3, 2012 at 9:00 a.m., Room 1053.