INFORMATION SYSTEMS COMMITTEE

February 14, 2012

The Information Systems Committee met on, February 14, 2012, in Room 1068.

Chair John Penney called the meeting to order at 2:00 p.m. and read the open meeting statement. 

Members present: Supr. John Penney, Supr. Jim Loughrin, Ian Grasshoff, Sheri Wieters, Robert Reath, and Co. Bd. Chr. Dick Koeppen.   Also in attendance Terri Harrington, Chris Dalhoe, Al Kraeger, City of Weyauwega, Heartland Business Systems, MC & E.

Review and accept the agenda.  A motion was made by Supr. Loughrin to accept the agenda.  Motion was seconded by Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Minutes of the previous meeting.  A motion was made by Supr. Loughrin to accept the minutes from the previous meeting.  Motion was seconded by Cty. Bd. Chr. Koeppen.  Motion carried without a negative vote.

Approve bills.   The January bills were presented and discussion was held.  Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Director’s Report.

Discuss communication link for Spillman law enforcement software – A time table for the communication problem that occurred in November and December of 2011 with the City of Weyauwega was presented.  City personnel, along with their contracted Heartland Business Systems support person, explained the changes that had been made.  Discussion followed and all parties agreed that a lack of proper communication was the problem.  The IS Committee recommends that all parties learn from this experience and that the county would absorb the support costs to fix the problem. Guidelines have been established for future reporting of communications problems between any Spillman user and the Sheriff Department.

Old Business

None to report.

New Business.

Purchase of Kiosk for WCI program – Terri Harrington asked that the committee approve the addition of two network connections for the WIC kiosk.  Grant monies are available for the project.  The cost to run the 2 lines will be $900.00.  Discussion followed.  Supr. Loughrin made a motion to add the WIC kiosk to the network.  Cty. Bd. Chr. Koeppen seconded the motion.  Motion carried without a negative vote.

Open bids for VOiP Phone System – MC & E opened the bids and read the amounts out loud (see attached spreadsheet.)  MC & E will check references and vendor site visits by the phone committee may be conducted over the next few weeks to view the products.  Further discussion will be held at the March 6, 2012 IS Committee meeting.

Adjourn.  A motion was made by Supr. Loughrin to adjourn the meeting at 3:00  p.m.  Cty. Bd. Chr. Koeppen seconded the motion. Motion carried.

The next meeting will be Tuesday, March 6, 2012 at 9:00 a.m., Room 1053.