INFORMATION SYSTEMS COMMITTEE

January 3, 2012

The Information Systems Committee met on, January 3, 2012, in Room 1053.

Chair John Penney called the meeting to order at 9:00 a.m. and read the open meeting statement.

Members present: Supr. John Penney, Ian Grasshoff, Supr. Jim Loughrin, Sheri Wieters, Robert Reath, and Co. Bd. Chr. Dick Koeppen. Also in attendance Chris Dalhoe, Terri Brooks, Michael Mazemke, Mary Robbins.

Review and accept the agenda. A motion was made by Supr. Loughrin to accept the agenda. Motion was seconded by Cty. Bd. Chr. Koeppen. Motion carried without a negative vote.

Minutes of the previous meeting. A motion was made by Cty. Bd. Chr. Koeppen to accept the minutes from the previous meeting. Motion was seconded by Supr. Loughrin. Motion carried without a negative vote.

Approve bills. The December bills were presented and discussion was held. Supr. Loughrin made a motion to accept the bills and forward them to the finance committee. Cty. Bd. Chr. Koeppen seconded the motion. Motion carried without a negative vote.

Director’s Report.

AS400 Upgrade Status – R. Reath reported that on the 23^rd of December the new hardware was installed by a CDW system engineer and the system was running by 11:30 p.m.with minimal glitches. The old equipment will be cleared out of the hardware room at a later date.

Old Business

Computer Use Policy Update – C. Dalhoe reported that the computer use policy was removed from the HR ordinance. It will be reviewed and written following the policy from Waukesha County. A draft of the policy will be available for the committee members to review prior to the February meeting.

Cabling Project Status Report – C. Dalhoe reported that the second floor of the courthouse cut over to the new cables was accomplished with only small issues. An employee’s coffee cup was broken and reported immediately by Faith Technologies. The third floor of the courthouse will have the cables run next and will have to wait for cut over until a new switch is installed. MC&E will be on hand Thursday to assess the progress to date. The VoIP project walkthrough is scheduled for Tuesday, January 10^th with the deadline for submitting bids for the RFP set for February 14^th, 2012 at 2:00 p.m.

New Business.

Request to add notebook to network – M. Mazemke, Register of Deeds requested a notebook for use at meetings and to be able to assess Landshark issues remotely. His department will pay for the notebook. Discussion followed with Supr. Loughrin moving to accept the purchase of the notebook by the Register of Deeds. Cty. Bd. Chr. Koeppen seconded the motion. Motion carried without a negative vote.

Request to add 2 notebooks to network – T. Brooks requested the purchase of one notebook as the available funds would not cover the cost of two. This notebook would replace a desktop in her department and would be used by an employee for work in the northern part of the county. Discussion followed with Supr. Loughrin making a motion to approve the purchase of the notebook with funds from Healthy Beginnings. Cty. Bd. Chr. Koeppen seconded the motion. Motion carried without a negative vote.

Toner Report has been tabled until the February meeting.

Disruption of Communication Line between Courthouse and Weyauwega PD – C. Dalhoe reported that the communication line to the Weyauwega PD was down and the PD assumed it was due to address changes to our network. This outage was not reported by the PD until 3 weeks after the fact. The county’s contracted network specialist was brought in to assess and fix the problem. After extension troubleshooting on his part, it was discovered that the Weyauwega PD’s address had been changed and never brought to our attention and that the address changes at the county level was not the problem. IS is requesting the committee review the situation and possibly get reimbursement from Weyauwega PD for the county’s technician’s costs. Discussion followed with the committee asking that the Weyauwega mayor and Dep. Sheriff Kraeger attend the February meeting to resolve this issue.

Lakeview Manor server crash update – C. Dalhoe met with the Lakeview Manor committee to explain the server crash and subsequent resolutions over the three day outage. There are now backup procedures in place to cover the loss of software in the event of another hardware failure. The data will be backed up to an external hard drive at Lakeview Manor and also backed up at the courthouse every 48 hours.

Adjourn. A motion was made by Supr. Loughrin to adjourn the meeting at 9:45 a.m. Supr. Penney seconded the motion. Motion carried.

The next meeting will be Tuesday, February 14, 2012 at 2:00 p.m., Room 1053.