March 7, 2014 Highway Committee Meeting
Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 10:30 a.m. in the Waupaca County Highway Department office building.
Members present – Chairman Flease, Supervisors Aasen, and Jonely. Supervisor Mares and Peterson were excused.
Also present: Joe McClone, County Supervisor, Lance Penney, Field Operations Manager/Deputy Highway Commissioner, Mike Krueger, Equipment & Facilities Superintendent, Steve Lawrence, Foreman, Jill Lodewegen, Administrative Assistant and Dean Steingraber, Highway Commissioner.
Chairman Flease presented the open meeting statement.
MOTION Aasen/Jonely to approve the minutes of the February 21, 2014 regular Committee Meeting. Passed, voice vote.
MOTION Jonely/Aasen to approve the March 7, 2014 regular meeting agenda of the Highway Committee. Passed, voice vote.
The committee presented Joe Flinn with a plaque, certificate and resolution thanking him for his over 30 years of service. MOTION Jonely/Aasen to approve a resolution thanking Joe Flinn for over 30 years of service at the Waupaca County Highway Department. Passed, voice vote.
The Committee members reviewed one (1) bill batch dated February 28, 2014. MOTION Jonely/Aasen to approve the bill batch as presented. Passed, voice vote.
Mr. Steingraber discussed the Commissioner’s Report.
Mr. Steingraber recommended that the committee approve the CTH “F” (East Alfred Street) County/Municipal Agreement with a 60% County, 40% City of Weyauwega for the estimated $700,000 construction, 100% City of Weyauwega for the estimated $10,000 Sidewalk and 50/50 split for the estimated $2,954 Archaeological work. MOTION Aasen/Jonely to approve the CTH “F” (East Alfred Street) County/Municipal Agreement. Passed, voice vote.
Mr. Steingraber recommended that the committee approve the CTH “F” (East Alfred Street) agreement with Cedar Corporation for $63,000 for construction staking and project administration. MOTION Jonely/Aasen to approve the CTH “F” (East Alfred Street) with Cedar Corporation for $63,000 for construction staking and project administration. Passed, voice vote.
Mr. Steingraber discussed the CTH “J” Bridge rehabilitation project with the committee. After further inspection, it has been determined that due to deteriorated pilings, the committee could choose to replace the bridge rather than rehabilitate it. Cost of replacement is estimated at $500,000 which would be 80% federally funded and 20% county funded. MOTION Jonely/Aasen to replace the CTH “J” Bridge. Passed, voice vote.
The committee reviewed the bid tab for the 4 Door Crew Cab Truck. Mr. Krueger and Mr. Steingraber recommended that the committee accept the L&S Truck Center bid for $29,467. MOTION Aasen/Jonely to accept the 4 Door Crew Cab Truck bid of L&S Truck Center for $29,467. Passed, voice vote.
The committee reviewed the bid tab for the 4 Door Crew Cab Truck with Utility Box. Mr. Krueger and Mr. Steingraber recommended that the committee accept the L&S Truck Center bid for $40,150 less $570 owner manual cost for a total cost of $39,580. MOTION Jonely/Aasen to accept the 4 Door Crew Cab Truck with Utility Box bid of L&S Truck Center for $39,580. Passed, voice vote.
The committee discussed printing and distributing an additional five Waupaca County Highway t-shirts for all field operations staff again this year. Mr. Steingraber recommended that the committee accept the quote from Five Kids Shirt Co at $6.60 for M-L and $8.60 for XL and larger, which is the same price as last year. MOTION Aasen/Jonely to accept the quote from Five Kids Shirt Co. Passed, voice vote.
Mr. Steingraber recommended that the committee accept the bid from Building Services Group for cleaning services of $293 per month for year one, $300 per month for year two and $308 for year three. MOTION Aasen/Jonely to accept the bid from Building Services Group. Passed, voice vote.
The committee discussed the strategic plan.
MOTION Aasen/Jonely to adjourn at 12:31 p.m. Passed, voice vote.
Respectfully submitted,
Jill Lodewegen, Administrative Assistant