November 1, 2013 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Aasen, Mares and Peterson. Supervisor Jonely was excused.

Also present:  Mark Banton, HG Meigs LLC, Roger Holman, Waupaca County Parks and Recreation Department Director, DuWayne Federwitz, County Board Supervisor, Jill Lodewegen, Administrative Assistant and Dean Steingraber, Highway Commissioner.

Chairman Flease presented the open meeting statement.

MOTION Mares/Peterson to approve the minutes of the October 18, 2013 regular Committee Meeting and October 23, 2013 Fall meeting.  Passed, voice vote.

MOTION Peterson/Mares to approve the November 1, 2013 regular meeting agenda of the Highway Committee.  Passed, voice vote.

Mr. Banton from HG Meigs LLC discussed with the committee different services that his company offers and thanked them for past business. Mr. Banton left the meeting.

The Committee members reviewed one (1) bill batch printout dated October 24, 2013.  MOTION Peterson/Aasen to approve the bill batch as presented.  Passed, voice vote.

Mr. Holman discussed the Little Hope Dam Removal project. He discussed the permit that was sent to the DNR and that the cost of the dam removal could be covered by a grant from the State of Wisconsin. Mr. Holman left the meeting.

Mr. Federwitz joined the meeting and discussed the CIP impact committee. Mr. Federwitz left the meeting. 

Mr. Steingraber discussed the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He discussed the Summary of All Jobs Total Actual VS Budget.
• He discussed the September Machinery Comparison Report.
• He discussed the September Service and Non-Service Agreement Report.

Mr. Steingraber requested permission to sign the CTH “F (East Alfred Street) Preliminary Engineering agreement additional engineering cost of $23,100 with the City of Weyauwega with a 50/50 cost share. MOTION Peterson/Mares to allow Mr. Steingraber to sign the additional engineering cost for Preliminary Engineering of CTH “F” (East Alfred Street) for a cost of $23,100 with the City of Weyauwega with a 50/50 cost share. Passed, voice vote.

Mr. Steingraber recommended that the committee approve a three year service agreement for 2014-2016 with the Town of Larrabee for $1,000 a mile for a total agreement of $51,080 a year and a total 3 year agreement of $153,240. MOTION Mares/Peterson to approve a three year service agreement for 2014-2016 with the Town of Larrabee for $1,000 a mile for a total agreement of $51,080 a year and a total 3 year agreement of $153,250. Passed, voice vote.

Mr. Steingraber recommended that the committee accept the CTH “A” Facility Site Plan proposal from K. Singh & Associates for $10,743.69. MOTION Mares/Peterson to accept the CTH “A” Facility Site Plan proposal from K. Singh & Associates for $10,743.69.  Passed, voice vote.

MOTION Peterson/Mares to adjourn at 11:45 a.m.  Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Administrative Assistant