September 19, 2013 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Mares, Jonely, Aasen and Peterson.

Also present:  Jill Lodewegen, Administrative Assistant and Dean Steingraber, Highway Commissioner.

Chairman Flease presented the open meeting statement.

MOTION Peterson/Mares to approve the minutes of the September 6, 2013 regular Committee Meeting.  Passed, voice vote.

MOTION Jonely/Peterson to approve the amended September 19, 2013 regular meeting agenda of the Highway Committee.  Passed, voice vote.

The Committee members reviewed one (1) bill batch printout dated September 12, 2013.  MOTION Peterson/Mares to approve the bill batch as presented.  Passed, voice vote.

Mr. Steingraber gave the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He distributed and discussed the Summary of All Jobs Total Actual VS Budget.
• He distributed and discussed the Machinery Comparison for July and August.
• He distributed and discussed the Service and Non-Service Agreement report for August.

Mr. Steingraber recommended that the committee approve the Wisconsin Department of Transportation Amendment to Routine Maintenance Agreement for a Net Change of $286,061.00. The increase is due to the harsh winter experienced in January, February, March and April of 2013.  MOTION Peterson/Jonely to approve the Wisconsin Department of Transportation Amendment to Routine Maintenance Agreement for a Net Change of $286,061.00. Passed, voice vote.

Mr. Steingraber recommended that the committee approve a one year service agreement for 2014 with the Village of Scandinavia for $1,200 a mile for a total agreement of $4,140 and a one year service agreement for 2014 with the Village of Ogdensburg for $1,200 a mile for a total agreement of $3,096. MOTION Aasen/Jonely to approve a one year service agreement for 2014 with the Village of Scandinavia for $1,200 a mile for a total agreement of $4,140 and a one year service agreement for 2014 with the Village of Ogdensburg for $1,200 a mile for a total agreement of $3,096. Passed, voice vote.

Mr. Steingraber recommended that the 2014 Engineering Consultant List for Bridge Design be approved with Corre, Inc replacing Ayres Associates and JSD Professional Services, Inc replacing Mead & Hunt.  MOTION Mares/Jonely to update the 2014 Engineering Consultant List for Bridge Design with Corre, Inc replacing Ayres Associates and JSD Professional Services, Inc replacing Mead & Hunt. Passed, voice vote.

Mr. Steingraber recommended that the 2014 Engineering Consultant List for Road Design be approved with Corre, Inc replacing Ayres Associates.  MOTION Peterson/Mares to update the 2014 Engineering Consultant List for Road Design list with Corre, Inc replacing Ayres Associates. Passed, voice vote.

Mr. Steingraber requested that the committee sign a resolution to be submitted to the Human Resources committee to allow the Highway Department to add an Equipment Technician position due to not filling a retired superintendant position.   MOTION Peterson/Aasen to sign a resolution to be submitted to the Human Resources committee to allow the Highway Department to add an Equipment Technician position due to not filling a retired superintendant position.  Passed, voice vote. 

Mr. Steingraber requested that the committee allow him to go out for bid for two (2) Tandem Axle Trucks with plow equipment. One would be in preparation for possible 2013 purchase due to funds in the 2013 machinery management account. The second truck would be purchased in 2014 with money budgeted for the purchase. MOTION Jonely/Aasen to bid out two Tandem Axle Trucks with plow equipment. Passed, voice vote.

Mr. Steingraber requested that the committee approve upgrading the Advance Weighing System program for $2,840 plus travel expenses. MOTION Aasen/Jonely to upgrade the Advance Weighing System program from $2,840 plus travel expenses. Passed, voice vote.

MOTION Peterson/Jonely to adjourn at 10:45 a.m.  Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Administrative Assistant