September 6, 2013 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Mares, Jonely, Aasen and Peterson.

Also present:  Jill Lodewegen, Administrative Assistant and Dean Steingraber, Highway Commissioner.

Chairman Flease presented the open meeting statement.

MOTION Peterson/Mares to approve the minutes of the August 23, 2013 regular Committee Meeting.  Passed, voice vote.

MOTION Jonely/Peterson to approve the amended September 6, 2013 regular meeting agenda of the Highway Committee.  Passed, voice vote.

The Committee members reviewed one (1) bill batch printout dated August 29, 2013.  MOTION Jonely/Peterson to approve the bill batch as presented.  Passed, voice vote.

Mr. Steingraber gave the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He distributed and discussed the Summary of All Jobs Total Actual VS Budget.

Mr. Steingraber recommended that the committee approve the amended design contract with Cedar Corporation, Inc in the amount of $23,100 to be split 50/50 with the City of Weyauwega for the additional design work for the CTH “F” (E. Alfred St.) project. MOTION Jonely/Mares to approve the amended design contract with Cedar Corporation, Inc. in the amount of $23,100 to be split 50/50 with the City of Weyauwega for the additional design work on the CTH “F” (E. Alfred St.) project. Passed, voice vote.

Mr. Steingraber recommended that the committee approve that the design for the CTH “I” curves be designed at 50 MPH with 45 speed advisory plates. MOTION Peterson/Jonely to approve the design plan for the CTH “I” curves at 50 MPH with 45 speed advisory plates. Passed, voice vote.

Mr. Steingraber recommended that committee accept the bid for a CHI Project for CTH “Y” (CTH “I” to STH 156) Asphaltic Mixture Production from MCC, Inc. at $40.40 a ton coming from the New London Quarry.  MOTION Peterson/Mares to accept the bid for a CHI Project for CTH “Y” (CTH “I” to STH 156) Asphaltic Mixture Production from MCC, Inc. at $40.40 a ton coming from the New London Quarry. Passed, voice vote.

Mr. Steingraber recommended that due to the Wisconsin Department of Transportation (WDOT) approving paying for a salt shed for Waupaca County in 2016, that the committee amend the previously approved 2014 Highway Budget to include survey and design cost for the placement of that shed.  MOTION Peterson/Mares to approve amending 2014 Highway Budget due to the WDOT approving a salt shed for Waupaca County in 2016. Passed, voice vote.

Mr. Steingraber recommended that the committee approve a Speed Ordinance for CTH “B” raising the speed from 25 mph to 35 mph from STH 54 to a point 0.291 mile northeast. MOTION Jonely/Aasen to approve a Speed Ordinance for CTH “B” raising the speed from 25 mph to 35 mph from STH 54 to a point 0.291 mile northeast. Passed, voice vote.

Mr. Steingraber recommended that the committee approve a Speed Ordinance for CTH “EE” reducing the speed to 45 mph from CTH “E” to a point 0.30 mile east.  MOTION Jonely/Peterson to approve a Speed Ordinance for CTH “EE” reducing the speed to 45 mph from CTH “E” to a point 0.30 mile east. Passed, voice vote.

Mr. Steingraber recommended that the committee approve a three year service agreement for 2014-2016 with the Town of Lind for $1,000 a mile for a total three year agreement of $175,170. MOTION Jonely/Peterson to approve a three year service agreement for 2014-2016 with the Town of Lind for $1,000 a mile for a total three year agreement of $175,170. Passed, voice vote.

At 10:30 a.m. Mr. Jay Neider of JSD Professional Service, Inc. joined the meeting. Mr. Neider discussed JSD Professional Service, Inc staff experience and services they could offer Waupaca County. He requested to be considered for the 2014 Engineering Services List. 

Mr. Steingraber requested that the committee allow him to petition the Human Resources committee to allow the Highway Department to advertise for an Equipment Technician position. This action would keep our current 65 employee status on our table of organization due to not filling a retired superintendant position.   MOTION Peterson/Mares to allow the highway department to request the Human Resource committee to advertise for an equipment technician position. Passed, voice vote. 

Mr. Steingraber requested that the committee allow him to post internally an Equipment Operator II position to fill an opening being created due to a retirement in October. MOTION Aasen/Peterson to all Mr. Steingraber to post internally for an Equipment Operator II position. Passed, voice vote.

Mr. Steingraber requested that the committee allow him to advertise for Aggregate Crushing aout of Thiels Pit. MOTION Peterson/Mares to advertise for Aggregate Crushing out of Thiels Pit. Passed, voice vote.

MOTION Peterson/Jonely to adjourn at 11:10 a.m.  Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Administrative Assistant