August 23, 2013 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Mares, Jonely and Peterson. Supervisor Aasen arrived at 9:30 a.m. and left at 10:20 a.m.

Also present:  Jill Lodewegen, Administrative Assistant and Dean Steingraber, Highway Commissioner.

Chairman Flease presented the open meeting statement.

MOTION Peterson/Jonely to approve the minutes of the August 8, 2013 regular Committee Meeting.  Passed, voice vote.

MOTION Mares/Peterson to approve the August 23,2013 regular meeting agenda of the Highway Committee.  Passed, voice vote.

The Committee members reviewed one (1) bill batch printout dated August 15, 2013.  MOTION Peterson/Mares to approve the bill batches as presented.  Passed, voice vote.

Mr. Steingraber gave the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He distributed and discussed the Summary of All Jobs Total Actual VS Budget.

Mr. Steingraber recommended discussed the STH 54/CTH “QQ” intersection project with the committee. The Wisconsin Department of Transportation (WDOT) was looking for recommendations on how to proceed with planning for this project. Option one was to close CTH “QQ” off for three (3) weeks to do the work. Option two was to keep all legs of the intersection open and phase the work over eight (8) weeks. After a lengthy conversation, MOTION Peterson/Mares to recommend the WDOT use option one. Passed, voice vote.

Mr. Steingraber recommended that the committee approve the 2014 Highway Budget for transportation services fund, administrative costs, technology purchases, department projects and equipment purchases presented. MOTION Jonely/Peterson to approve the 2014 Highway Budget for transportation services fund, administrative costs, technology purchases, department projects and equipment purchases presented. Passed, voice vote.

Mr. Steingraber recommended that the committee approve paying for two employees (Todd Niemuth and Mark Baumgartner) to attend Leadership Waupaca County and allow them to attend during work hours. MOTION Peterson/Mares to pay for two employees to attend Leadership Waupaca County and allow them to attend during work hours. Passed, voice vote.

Mr. Steingraber asked the committee to accept the resignation of Louis Adams effective November 1, 2013.  MOTION Mares/Peterson to accept the resignation of Louis Adams effective November 1, 2013.  Passed, voice vote.

Mr. Steingraber recommended that committee accept the bid of $1.299 per gallon for propane fuel  from Larsen Coop.  MOTION Jonely/Mares to accept the bid of $1.299 per gallon for propane fuel from Larsen Coop. Passed, voice vote.

Mr. Steingraber recommended that the committee commit to a 50/50 cost share with the City of Marion for the asbestos inspection of the County owned property located at 101 S. Main Street Marion. He explained that the City and County were looking into removing the property to create a vision corner at the intersection of CTH “S” and STH 110. MOTION Peterson/Mares to commit to a 50/50 cost share with the City of Marion for the asbestos inspection 0f the County owned property located at 101 S. Main Street Marion.

MOTION Jonely/Peterson to adjourn at 11:10 a.m.  Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Administrative Assistant