December 21, 2012 Highway Committee Meeting

 

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 10:30 a.m. in the Waupaca County Highway Department office building.

 

Members present – Chairman Flease, Supervisors, Jonely, Aasen and Peterson. Supervisor Mares was excused.

 

Also present were Mike Exford, Mead & Hunt, Dean Steingraber, Highway Commissioner and Jill Lodewegen, Administrative Assistant.

 

Chairman Flease presented the open meeting statement.

 

MOTION Peterson/Aasen to approve the minutes of the November 30, 2012 regular  Committee Meeting.  Passed, voice vote.

 

MOTION Jonely/Peterson to approve the Agenda of the December 21, 2012 regular meeting of the Highway Committee with an amended time of 10:30 a.m.  Passed, voice vote.

 

Mike Exford of Mead & Hunt stopped in to thank the committee for past business and looked forward to future business. He then left the meeting.

 

The Committee members reviewed 3 bill batch printouts dated 12/6/12, 12/20/12 and 12/21/12.  MOTION Jonely/Peterson to approve the bill batches as presented.  Passed, voice vote.

 

Mr. Steingraber distributed the commissioners report and department work schedule which included calendar dates that involve the Committee as well as department projects.  

 

Mr. Steingraber recommended approval of a three party engineering contract with Gremmer & Associates to prepare plans for the reconstruction of CTH “B” for $50,411.36. MOTION Peterson/Aasen to approve of a three party engineering contract with Gremmer & Associates to prepare plans for the reconstruction of CTH “B” for $50,411.36. Passed, voice vote.  This is an 80% Federal Funded project with Waupaca County responsible for 20%.

 

There was no action on agenda item 3, 4, 5, 6 and 7.

 

Recently, the Wisconsin Department of Transportation approved a bridge rehabilitation project for

CTH “J” Bridge over the North Branch of the Little Wolf River in the Town of Wyoming. This federally funded project ($357,150) is 80% federally ($285,720) funded and 20% Waupaca County ($71,430) funded. Mr. Steingraber recommended approval of the CTH “J” Bridge rehabilitation project in accordance with the State Municipal Agreement.  MOTION Aasen/Jonely to approve the CTH “J” Bridge rehabilitation project in accordance with the State Municipal Agreement. Passed, voice vote.

 

CTH “N” (Union Street) reconstruction is currently being designed by Cedar Corporation for $38,300. Several changes in the engineering design contract have transpired. Mr. Steingraber recommended approval of a contract change order of $7,440 with Cedar Corporation.  MOTION Peterson/Jonely to approve the contract change order of $7,440 with Cedar Corporation. Passed, voice vote.

 

 

CTH “T” Roundabout Design has required additional right-of-way to be acquired. Mr. Steingraber recommended a change in the relocation order and a revision in the right-of-way plat for CTH “T” (Collier Road to CTH “D”) through the Township of Lebanon. MOTION Jonely/Peterson to approve a change in the relocation order and a revision in the right-of-way plat for CTH “T” (Collier Road to CTH “D”) through the Township of Lebanon. Passed, voice vote.

 

Mr. Steingraber recommended that the committee approve the following payments for the Right of Way purchase on CTH “T” from Collier Road to CTH “N”:

Parcel #

Name

 Amount

 

27

Chester A Pudlo Trust

 $         50.00

4

Thomas Bleck etal

 $    7,350.00

41

Roger Fiebelkorn

 $    4,700.00

17A

John & Mark Egan

 $    2,250.00

17B-F

John & Mark Egan

 $    7,975.00

16

Mark Egan

 $    2,050.00

53

Wepner Farms

 $    1,125.00

 

Total

 $  25,500.00

 

MOTION Peterson/Jonely to approve above payments for Right of Way purchases. Passed, voice vote.

 

Mr. Steingraber recommended that the committee approve the Wisconsin Department of Transportation Discretionary Traffic Maintenance Agreement for Traffic Signing for $1,400. MOTION Jonely/Peterson to approve the Wisconsin Department of Transportation Discretionary Traffic Maintenance Agreement for Traffic Signing for $1,400. Passed, voice vote.

 

Mr. Steingraber recommended accepting the 3 year service agreement for the Town of

Bear Creek and the 1 year service agreement for the Village of Scandinavia.  MOTION Aasen/Jonely to accept the Town of Bear Creek 3 year service agreement and Village of Scandinavia 1 year service agreement. Passed, voice vote.

 

Mr. Steingraber explained to the committee that the City of Waupaca currently has a 3 year service agreement that will be expiring as of December 31, 2012. As of today, the city has not spent the agreed amount all three years of that contract. He asked the committee if they would want to extend another service agreement to the City. He also asked if the discount that was provided on services and goods purchased for the past three year should be charged backed to the City. MOTION Aasen/Jonely to not extend another 3 year contract to the City of Waupaca and to discuss how to handle the last service agreement shortfalls at the next meeting.

 

There was no action on agenda item 13.

 

Mr. Steingraber recommended that the committee approve two Engineer Assistants and eight Summer Employees to be hired over the 2013 construction season. MOTION Aasen/Jonely to hire two Engineer Assistants and eight Summer Employees over the 2013 construction season. Passed, voice vote.

 

Mr. Steingraber recommended that the committee approve the posting of one Equipment Operator III position internally. MOTION Jonely/Peterson to post one Equipment Operator III position internally. Passed, voice vote.

 

Mr. Steingraber asked the committee to accept the resignation of Dennis Bonnell effective February 1, 2013.  MOTION Peterson/Aasen to accept the resignation of Dennis Bonnell  effective February 1, 2013.  Passed, voice vote.

 

There was no action on agenda item 15.

 

Mr. Steingraber recommended that the committee accept all bids for the Rubber Asphalt Joint Sealer that was received December 20, 2012. MOTION Aasen/Peterson to accept all bids for the Rubber Asphalt Joint Sealer that was received December 20, 2012. Passed, voice vote.

 

 MOTION Aasen/Peterson to adjourn at 12:35 p.m.  Passed, voice vote.

 

 

Respectfully submitted,

 

 

 

 Jill Lodewegen, Administrative Assistant