March 26, 2012 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Flink, Aasen, and Jonely. Supervisor Mares was excused.

Also present was Chris Dalhoe, Network Administrator for Waupaca County, Dean Steingraber, Highway Commissioner, and Jill Lodewegen, Confidential Administrative Assistant.

Chairman Flease presented the open meeting statement.

Mr. Dalhoe discussed the on-going technology upgrades that the highway department is undergoing which includes wiring, phone system and remote sight computer access. He explained where he is at with getting the off site locations set up with computer access for eSuites and email and that although the process will take time, the wiring and phone system are proceeding as planned. 

MOTION Flink/Jonely to approve the minutes of the March 9, 2012 regular meeting of the Highway Committee.  Passed, voice vote.

MOTION Jonely/Flink to approve the Agenda of the March 26, 2012 regular meeting of the Highway Committee as they were presented.  Passed, voice vote.

The Committee members reviewed 1 bill batch printout dated 3/15/2012.  MOTION Flink/Jonely to approve the bill batch as presented.  Passed, voice vote.

Mr. Steingraber gave the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He distributed the Summary of All Jobs Total Actual VS Budget
• He distributed and discussed the Revenues and Expenses Monthly and Year to Date report.
• He distributed and discussed the Routine Maintenance report for February 2012.
• He distributed and discussed the Service and Non-Service Agreement Balance ending February 2012.
• He distributed and discussed draft versions of the 2011 year end paperwork.

There was no action on agenda item 2, 3, 4, 5, 6, 7, 8, 9, and 10.

Mr. Steingraber asked the committee to accept the resignation of Paul Heier effective March 26, 2012.  MOTION Jonely/Flink to accept the resignation of Paul Heier effective March 26, 2012.  Passed, voice vote.

There was no action on agenda item 12.

Mr. Steingraber recommended that the committee approve the purchase order to Rhyme Business Products for the purchase of the Sharp multi functioning image system for $7,624.  MOTION Jonely/Flink to approve the purchase order to Rhyme Business Products for the purchase of the Sharp multi functioning image system for $7,624. Passed, voice vote.

Mr. Steingraber asked the committee for approval to bid out the fuel handling equipment. MOTION Flink/Aasen to bid out the fuel handling equipment. Passed, voice vote.

MOTION Flink/Jonely to adjourn at 11:30 a.m.  Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Confidential Administrative Assistant