February 10, 2012 Highway Committee Meeting

Chairman Flease called the regular meeting of the Waupaca County Highway Committee to order at 9:00 a.m. in the Waupaca County Highway Department office building.

Members present – Chairman Flease, Supervisors Flink, Aasen, Mares and Jonely.

Also present was Dean Steingraber, Highway Commissioner, and Jill Lodewegen, Confidential Administrative Assistant.

Chairman Flease presented the open meeting statement.

MOTION Flink/Aasen to approve the minutes of the January 27, 2012 regular meeting of the Highway Committee. Passed, voice vote.

MOTION Jonely/Mares to approve the Agenda of the February 10, 2012 regular meeting of the Highway Committee as they were presented. Passed, voice vote.

The Committee members reviewed 1 bill batch printout dated 2/2/2012. MOTION Flink/Jonely to approve the bill batch as presented. Passed, voice vote.

Mr. Steingraber gave the Commissioner’s Report.

• He discussed calendar dates that involve the Committee.
• He discussed the Department projects.
• He distributed the Summary of All Jobs Total Actual VS Budget
• He distributed and discussed the Revenues and Expenses Monthly and Year to Date report.
• He distributed and discussed the Routine Maintenance report for December 2011.

There was no action on agenda items 2 through 10.

Mr. Steingraber recommended that the committee sign the Discretionary Traffic Maintenance Agreement for Traffic Signing with the State of Wisconsin/Department of Transportation for $9,720. MOTION Flink/Aasen to sign the Discretionary Traffic Maintenance Agreement for Traffic Signing with the State of Wisconsin/Department of Transportation for $9,720. Passed, voice vote.

Mr. Steingraber distributed and discussed the 2011 Fringe Benefit Worksheet for 2012 Rate Calculation and recommended the Fringe Benefit Rate for 2012 be reduced to 73.26% from the current 2011 rate of 90.01%. MOTION Jonely/Mares to reduce the Fringe Benefit Rate to 73.26 % for 2012. Passed, voice vote.

Mr. Steingraber asked the committee to accept the resignation of David Schwede effective May 2, 2012. MOTION Flink/Mares to accept the resignation of David Schwede effective May 2, 2012. Passed, voice vote.

Mr. Steingraber distributed and discussed the current Table of Organization with Represented and Non-Represented Employees listed separately. He then distributed and discussed a Proposed Table of Organization that included all employees with the recommendation that the committee approve the Proposed Table of Organization so that it may be submitted to the Finance and Human Resource Committee. MOTION Mares/Jonely to submit the Proposed Table of Organization as presented to the Finance and Human Resource Committee. Passed, voice vote.

There was no action on agenda items 13 and 14.

MOTION Flink/Aasen to adjourn at 10:50 a.m. Passed, voice vote.

Respectfully submitted,

Jill Lodewegen, Confidential Administrative Assistant