Waupaca County Finance and Human Resource Committee

Minutes – November 5, 2014

Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Federwitz, Suprs. Barrington, Craig, Flease, G. Murphy, Penney, Neumann--excused and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Clyde Tellock, Mary Kay Poehlman, Mandy Welch, Jesse Cuff, Nick Carlin, Bob Reath, Roger Holman, Al Kraeger, Brad Hardel, and Chuck Price.

Review and Approve Agenda.  Motion:  Supr. Flease moved and Supr. G. Murphy seconded the motion to approve the agenda.  The motion carried without a negative vote

Minutes of the previous meetings – Oct. 6 & 8, 2014.  Motion:  Co. Bd. Chr. Koeppen moved and  Supr. Barrington seconded the motion to approve the minutes of the previous meetings.  The motion carried without a negative vote.

Public Input. – Supr. Mary Kay Poehlman requested that the Committee look at reinstating registration fees for NACo Committees be paid.  She attends two meetings, one in Washington D.C. and this year the other will be held in Charlotte, S.C.  The registration runs about $475 per meeting and she is willing to pay for all other expenses if they would at least consider paying the registration fee.

Finance Director’s Report – Heidi Dombrowski. 

Year 2015 Budget – Res. No. 17 (2014-2015).  Motion:  Supr. Flease moved and Supr. Penney seconded the motion to approve

Heidi reviewed Update as of 10/31/2014 – 2014 Budget, over policy by $2,680,005 YTD.  Heidi predicts that 2014 will end well.  Law Enforcement Corrections Department is up on revenue.

Heidi will be working intently on updating Internal Control Policies.  A project that has been in the works for several years and it is one of her goals to complete.  Segregation of duties is very important and necessary and was brought up by our Auditors.  Heidi is checking with other counties as well.

Logos Software License is running out of licenses, they will group Finance Management with HR.  They need 15 more licenses for approx. $10,500.00 with a yearly maintenance fee of $2400.00, they will pay I.S. Department.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to purchase an additional 15 more licenses for LOGOS along with the Maintenance fee as stated above.  Motion carried without a negative vote.

Vouchers:  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly vouchers.  The motion carried with Co. Bd. Chr. Koeppen abstaining from the vote.

Treasurer’s Report- Treasurer Clyde Tellock.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $1,132,929.75.  County has settled the taxes with the municipalities.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Treasurer’s Report placed on file. 

Information Systems – Robert Reath.  Director’s Report.  Final report on Lakeview Fiber Project.  Phone Project, WI FI was installed for residents at Lakeview seems to be working well.  Bob met with both the Treasurer’s Office and the Sheriff’s Office as part of his ongoing communication with departments.

Motion:  Supr. Craig moved and Supr. Penney seconded the motion to pay the bills as presented.  The motion carried without a negative vote.

Veterans Service Officer – Jesse Cuff.  Jesse explained that they need a new copier, scanner, etc.  Multi-functional Document Center.  They are looking to purchase rather than lease, for approx. $4,989.00, they do have the money in their current budget.  Motion:  Supr. Flease moved and Co. Bd. Chr. Koeppen seconded the motion to approve the expenditure for the Multi-functional Document Center for approx. $4,989.00.  The motion carried without a negative vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, wage/benefit issues, labor relations; which is on file in the Clerk’s office. 

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Per Diem and Mileage total for the month of October $16,857.28.  Motion:  Supr. Penney moved and Supr. Barrington seconded the motion to approve the per diem and mileage expenditures.  Motion carried without a negative vote.

            Next meeting will be Wednesday, December 10, 2014.

Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to adjourn at  a.m.  The motion carried without a negative vote.

Mary A. Robbins, County Clerk