Waupaca County Finance and Human Resource Committee
Minutes – October 8, 2014
Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Federwitz, Suprs. Barrington-excused, Craig, Flease, G. Murphy, Penney, Neumann and Co. Bd. Chr. Koeppen, all members present. Others present: Mary Robbins, Heidi Dombrowski, Bob Reath, Clyde Tellock, Mandy Welch, Jesse Cuff, Dean Steingraber, Roger Holman and Dave Thiel.
Review and Approve Agenda. Motion: Supr. Craig moved and Supr. Flease seconded the motion to approve the agenda. The motion carried without a negative vote
Minutes of the previous meetings – Sept. 10 and Sept. 23, 2014. Motion: Supr. Penney moved and G. Murphy seconded the motion to approve the minutes of the previous meeting. The motion carried without a negative vote.
Public Input. – None.
Treasurer’s Report- Treasurer Clyde Tellock. Treasurer’s Report was distributed and placed on file. Cash on hand of $913,257.99. County has settled the taxes with the municipalities. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Information Systems – Robert Reath. Director’s Report.
1. Approval VAPS – DHHS Health Division – T. Brooks and C. Price described the VAPS system. Stated that phone with video would be used between Shawano, Waushara and Waupaca counties to facilitate treating patients and prescribing meds remotely thereby cutting down travel and the amount of medical personnel needed in the 3 county region. B. Wyland stated that they would use existing county computer equipment and the nest of the video equipment and peripherals would be paid for with grants. Discussion followed with Cty. Bd. Chr. Koeppen making a motion to approve the installation of the VAPS program. Supr. Neumann seconded the motion. Motion carried without a negative vote.
2. 2015 Information Systems Budget Proposal- R. Reath reviewed the budget line by line. Discussion followed. Cty. Bd. Chr. Koeppen made a motion to approve the 2015 budget pending confirmation of the health insurance line item with the Accounting Department. Supr. Neumann seconded the motion. Motion carried without a negative vote.
3. Discuss September meeting topics and set meeting date – Status of proposed 2015 budget, Update on Lakeview Manor Project. Next meeting Tuesday, September 2, 2014 at 9:00 a.m.
4. R. Reath informed the committee of the GIPAW (Government Information Technology Professionals) annual convention and asked if anyone would be interested in attending. He stated that 2 of the IS employees would be attending.
5. B. Wyland gave an overview of the accident at the PTF office and what IS Department’s involvement was in getting them back to work.
6. R. Reath stated that the DOT would not be interested in cost sharing fiber installation on the Hwy 10 Waupaca to Weyauwega corridor. The original fiber plan will still be used.
Motion: Supr. Craig moved and Supr. Penney seconded the motion to pay the bills as presented. The motion carried without a negative vote.
Human Resource Director Amanda Welch. Mandy presented her monthly report; recruitment & terminations, wage/benefit issues, labor relations; which is on file in the Clerk’s office. The first Employee Orientation Presentation session was a success. All of the Department Head reviews have been completed but 3. We will be adjusting the study from what we learned.
Res. No. 15 – Highway Department two new positions for 2014. Motion: Supr. Flease moved and Supr. Neumann seconded the motion to approve forwarding the resolution to the full county board for approval.
County Clerk – Mary Robbins.
Per Diem & Mileage expense: Per Diem and Mileage total for the month of September 20,9ll.03. Motion: Supr. Craig moved and Supr. G. Murphy seconded the motion to approve the per diem and mileage expenditures for August. Motion carried without a negative vote.
Compensation for Listing of Dogs 2014. Total reimbursement is $2,319.50. Motion: Supr. Flease moved and Supr. G. Murphy seconded the motion to approve reimbursement. The motion carried with Supr. Craig abstaining from the vote.
Veterans Graves’ Reimbursement. Motion: Supr. Penney moved and Supr. G. Murphy seconded the motion to approve the Veterans Graves Reimbursement in the amount of $5,715.00. The motion carried without a negative vote.
Finance Director’s Report – Heidi Dombrowski. Update as of 9/30/2014 – 2014 Budget. Year 2012/2015 Capital Improvement Plan - $13,375,000 was reviewed. Heidi mentioned that these funds must be spent down by October 31, 2014. Marion TIF District has closed and we will see revenue of $36,022. Heidi remains positive about year-end coming in good, as revenues are strong.
Heidi reviewed the 2015 Levy Increase Analysis.
Sheriff’s Dept. will be running a Drug Drop-off Program and to continue this program it will cost approximately $1,500.00.
Heidi reviewed Capital Outlay for 2015.
Vouchers: Motion: Supr. Craig moved and Supr. Flease seconded the motion to approve the monthly vouchers. The motion carried with Co. Bd. Chr. Koeppen abstaining from the vote.
Tourism Project Budget 2015 – Dave Thiel. For this project the state original set up $24,000 grant money, they have dropped out and the county has been asked to provide their $12,000 plus $12,000 more for a total contribution of $24,000.00. Municipalities are also asked to share in the cost of this project.
Motion: Supr. Neumann moved and Co. Bd. Chr. Koeppen seconded the motion to approve the Tourism Project for 2015 in the amount of $24,000, with the current budget amount of $12,000 and an additional $12,000, which will come from increasing the Sales Tax Revenue by $12,000.00. The motion carried without a negative vote.
2015 Budget. Motion: Supr. Flease moved and Supr. G. Murphy seconded the motion to approve setting the tax levy at 2.04% or an increase $491,782.00, any adjustments to debt service based on actual sale of bonds will be accounted for against contingency fund. No change in levy. The motion carried without a negative vote.
Motion: Supr. Flease moved and Co. Bd. Chr. Koeppen seconded the motion to adjourn at 11:25 a.m. The motion carried without a negative vote.
Mary A. Robbins, County Clerk