Waupaca County Finance and Human Resource Committee
Minutes – September 10, 2014
Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Federwitz, Suprs. Barrington, Craig, Flease, G. Murphy, Penney, Neumann and Co. Bd. Chr. Koeppen, all members present. Others present:
Review and Approve Agenda. Motion: Co. Bd. Chr. Koeppen moved and Supr. Penney seconded the motion to approve the agenda. The motion carried without a negative vote
Review and Approve Minutes August 13, 2014. Motion: Supr. G. Murphy moved and Supr. Neumann seconded the motion to approve the minutes. The motion carried without a negative vote.
Public Input. – None.
Treasurer’s Report- Treasurer Clyde Tellock. Treasurer’s Report was distributed and placed on file. Cash on hand of -$1,506.00. County has settled the taxes with the municipalities. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Information Systems – Robert Reath. They are finishing up on Lakeview Manor phone system today.
Director’s Report.
1. Approval VAPS – DHHS Health Division – T. Brooks and C. Price described the VAPS system. Stated that phone with video would be used between Shawano, Waushara and Waupaca counties to facilitate treating patients and prescribing meds remotely thereby cutting down travel and the amount of medical personnel needed in the 3 county region. B. Wyland stated that they would use existing county computer equipment and the nest of the video equipment and peripherals would be paid for with grants. This was approved by the committee.
2. 2015 Information Systems Budget Proposal- R. Reath reviewed the budget line by line to his committee. Discussion followed.
Motion: Supr. Craig moved and Supr. Barrington seconded the motion to pay the bills as presented. The motion carried without a negative vote.
Human Resource Director Amanda Welch. Mandy presented her monthly report; recruitment & terminations, wage/benefit issues, labor relations; which is on file in the Clerk’s office. Mandy will be developing a new Employee Orientation Presentation on a monthly basis for new employees, along with Admin. Coordinator Robbins and other Department Heads.
Finance Director’s Report – Heidi Dombrowski, Finance Director. Distributed new packet with financial update. Most budgets should be at about 67% used. Budget 2014 - Update as of August 31, 2014. Under General Fund Policy by $466,276, Heidi explained the assigned and unassigned accounts.
Vouchers: Motion: Supr. Neumann moved and Supr. Flease seconded the motion to approve the monthly vouchers. The motion carried with Co. Bd. Chr. Koeppen abstaining from the vote.
County Clerk – Mary Robbins.
Per Diem & Mileage expense: Per Diem and Mileage total for the month of August, $17,197.07. Motion: Supr. Craig moved and Supr. G. Murphy seconded the motion to approve the per diem and mileage expenditures for August. Motion carried without a negative vote.
2015 Budget Discussions. All departments have given their budget to Finance Dept. She met with the Capital Improvement Projects committee and before she moves further, would like to share with the finance committee some of her thoughts on how she would like the county to proceed.
Chr. DuWayne Federwitz reported that the CIP Committee met and reviewed the 2015 Capital Projects Plan. The group recommended this procedure to be presented to the Finance Committee; they discussed the roller coaster effect of some of the budgeting. Chr. Federwitz would like Finance Director Dombrowski to explain the thought process that she had discussed with him previously and with the CIP Committee.
Heidi presented a 2015-2024 Ten Year Capital Projects Plan. Encourages a 10 year plan, but a 5 year plan is easier to plan that far into the future, after researching other counties most stay with a 5 year plan. She put each of those projects by function of government. For 2015 the budgeting items are as follow:
Clerk of Courts – Courtroom upgrades: $100,000; Coroner-Office Equipment: $7,750.00; County Board voting equipment upgrade: $50,000; District Attorney, copier: $5,500; Maintenance – Panic Alarm Upgrade for first floor: $22,742 and Land Information – Color Ortho Photography Project: $81,908; Sheriffs Dept. – Forensic Storage $18,000, DNR Drying Cabinet- $10,000, Moducom Upgrades - $11,725, and Mobile Spillman, $157,560; Parks & Recreation, vehicle replacement $35,000, mower-$30,000, Machine Shed/Garage-$50,000 and Development of Campsites-$20,000. Process would need an approval process and budget each year $800,000 each year. Each project would need approval from the Finance and Human Resource Committee and eventually we would hope that this could include the Highway Construction Projects. You would have the flexibility if we leave it in the General Fund. Our net new construction for 2015 is .061% or $135,640.00.
2015-2024 Projects Plan is on file in the County Clerk’s office with these minutes.
FUTURE BUDGET DATES:
Sept. 23 – Co. Bd. Meeting, then Budget
Oct. 6 – all day (11 a.m. to 3p.m.)
Oct. 8 – regular meeting and if needed (9-3)
Supr. Craig moved and Supr. Barrington seconded the motion to go into closed session pursuant to Wis. State Stats. Sec. 19.85(1)(c) considering employment for Veterans Service Office candidate. Roll Call vote: Chr. Federwitz-yes, Suprs. Barrington-yes, Craig-yes, Flease-yes, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes. Unanimous decision.
CLOSED SESSION
Motion: Supr. Craig moved and Supr. G. Murphy seconded the motion to return to Open Session. Roll call vote: Chr. Federwitz-yes, Suprs. Barrington-yes, Craig-yes, Flease-yes, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes.
OPEN SESSION
Motion: Supr. Craig moved and Supr. Flease seconded the motion to offer the VSO position to Jesse Cuff. The motion carried with Supr. Penney voting no.
Motion: Supr. G. Murphy moved and Supr. Craig seconded the motion to adjourn at 12:00 noon. The motion carried without a negative vote.
Mary A. Robbins, County Clerk