Waupaca County Finance and Human Resource Committee

Minutes – August 13, 2014

Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Federwitz, Suprs. Barrington-excused, Craig, Flease-excused, G. Murphy, Penney, Neumann and Co. Bd. Chr. Koeppen, two members excused.  Others present:  Heidi Dombrowski, Mary Robbins, Clyde Tellock, Megan Feirtag, Mandy Welch, Andy Carlin, Brad Hardel, Roger Holman, Mike Mazemke, Chris Dalhoe, Dean Steingraber, Paul Denis and Greg Pitel.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. Neumann seconded the motion to approve the agenda.  The motion carried without a negative vote

Review and Approve Minutes from July 9 and July 15, 2014.  Motion: Supr. Penney moved and Supr. Murphy seconded the motion to approve the minutes.  The motion carried without a negative vote.

Public Input. – None.

Auditor’s Report – Paul Denis and Greg Pitel, Schenck, S.C.  Paul reviewed the Management Communications, Comprehensive Annual Financial Report year ending Dec. 31, 2013.  In the Management Communications, one concern was the county should review our ITW Process for internal controls in our software programs.  Supr. Neumann commended Schenck, S.C. for the written reports, also they were very easy to understand.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the   Financial Review CY 2014 General Fund – Fund Balance Analysis.  Only concern is Transportation Services and DHHS, continue to watch the activity in that area.  2015 Budget will once again be a very difficult one.  Net New Construction only went up to .61%, which means about $132,000 that we can raise our budget.  Heidi explained that she does have some ideas that she needs to explore and look at some other avenues for planning for CIP.

Vouchers.  Motion:  Supr. Craig moved and Supr. Neumann seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report- Treasurer Clyde Tellock.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $4,695,710.58.  Cash looks good now, but most of it goes out next week to settle with the municipalities.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Treasurer’s Report placed on file. 

Information Systems – Chris Dalhoe.  Bob is on vacation.  Budget that was turned in came under .84%, they did have some changes in insurance coverage of employees.  I.S. will be taking over the courthouse cellphones from Finance; they are currently looking at new vendors since AT&T bought out Element.  At Lakeview Manor they did receive the permit from the railroad, so fiber optics will be installed shortly.

Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to pay the bills as presented.  The motion carried without a negative vote.

Corrections – Dishwasher Replacement – Sheriff Brad Hardel.    The dishwasher will cost $39,000 which will include installation.  They do have the money in the Jail Improvement Fund, this should be done the week of August 26, 2014.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, wage/benefit issues, labor relations; which is on file in the Clerk’s office.   September 30^th is being held for a Supervisory Training with WCA Executive Mark O’Connell and Atty. Andy Phillips, we may have to hold another date.

County Board Chr. Koeppen reported through WCA that the Governor met with his staff and there will be no more increases with staff and no more increases in their budget.  This was a directive to State Departments.  WCA joined coalition with the Towns Association and the Municipal League for lobbying for Transportation Funds.  Also, reported that County Mutual is doing excellent and GHT (Group Health Trust) has 21 out of 72 counties for health insurance and workers compensation.

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Per Diem and Mileage total for the month of July is $15,958.56.  Motion:  Supr. Craig moved and Supr. Neumann seconded the motion to approve the per diem and mileage expenditures for July.  Motion carried without a negative vote.

Cap Services.  Cap Services requested that the county contribute $2,500 towards their program for 2015.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to deny the request for 2015 in the amount of $2,500.00.  The motion carried without a negative vote.

FUTURE  BUDGET DATES:

Sept. 10 – regular meeting, all day (9-3)

Sept. 23 – Co. Bd. Meeting, then Budget

Oct. 6 – all day (11 a.m. to 3p.m.)

Oct. 8 – regular meeting and if needed (9-3)

Motion to go into closed session pursuant to Wis. State Stats. Sec. 19.85(1)(c) for performance evaluation of an employee under the Finance/Human Resource Committee jurisdiction.  Roll Call vote:  Chr. Federwitz-yes, Suprs. Barrington-absent, Craig-yes, Flease-absent, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes.

CLOSED SESSION

Adjourn in Closed Session.  Motion:  Supr. Flease moved and Supr. Neumann moved seconded the motion to adjourn at 12 noon. Roll call vote:  Chr. Federwitz-yes, Suprs. Barrington-yes, Craig-yes, Flease-yes, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes.   Meeting was adjourned.

Mary A. Robbins, County Clerk