Waupaca County Finance and Human Resource Committee

Minutes – July 9, 2014

 

Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

 

Roll Call:  Chr. Federwitz, Suprs. Barrington, Craig, Flease, G. Murphy, Penney, Neumann and Co. Bd. Chr. Koeppen, all members present.  Others present:  Heidi Dombrowski, Mary Robbins, Dave Thiel, Bill Zeinert, Jeff Siewert, Brad Hardel, Al Kraeger, Terrie Tews-Liebe, Ryan Brown, Bob Reath, Brent Wyland, Roger Holman, Dean Steingraber, Clyde Tellock, Mandy Welch and Chuck Price.

 

Review and Approve Agenda.  Motion:  Supr. Murphy moved and Supr. Craig seconded the motion to approve the agenda. Consensus to move Dave Thiel item No. 5 to after the I.S. Director’s Report and to move Clerk of Courts item No. 6 to be included with I.S. Director’s Report. The motion carried without a negative vote.

 

Review and Approve Minutes.  Motion:  Supr. Barrington moved and Supr. Flease seconded the motion to approve the minutes of the June 11th meeting with the correction of Supr. Federwitz calling the meeting to order and not former Chr. Loughrin.  The motion carried without a negative vote.

 

Public Input. – None.

 

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the   Financial Review CY 2014 General Fund – Fund Balance Analysis as of 06/30/14.  Capital Projects Funds for 2012-2015.  2015 Budget Manual was presented to the committee.  Motion:  Supr. Penney moved and Supr. Neumann seconded the motion to authorize the Finance Director to proceed with the 2015 Budget Manual.  Heidi will bring a copy for each Supervisor for County Board meeting.  Report has been placed on file in the Clerk’s Office.

 

Vouchers.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

 

Treasurer’s Report- Treasurer Clyde Tellock.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $748,058.73.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. The tax collection of the second half tax bills will be collected and then in August disbursed.  Treasurer’s Report placed on file. 

 

Information Systems – Robert Reath and Brent Wyland. Bob mentioned that he will budget in 2015 for a new website; discussed Highway video conferencing; and tablets possibility for county board supervisors.  Lakeview Manor phone equipment was delivered, wiring completed.  They will be meeting with Canadian National Railroad this coming Friday for obtaining right of way.  Bills:  Motion: Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the bills.

 

Clerk of Courts Terrie Tews explained that she has been working with the I.S. Department to be able to obtain Audio/Video Conferencing in the Courtrooms; with the help of Brent Wyland they are able to obtain assistance from Joel Mikulsky, MC & E to prepare and distribute bids or RFP’s for the audio/video conferencing equipment.  They will be able to use this for all in custody’s.  The total cost of equipment and installation is only a very tentative estimate of between $100-$150,000.  Some savings may be recognized through the Sheriff’s Transport Officers.  Tews was given the go ahead to proceed with the RFP’s.

 

WCEDC – Executive Director Dave Thiel.  Dave introduced Bill Zeinert from Clintonville.  He owns My Marketing Director, LLC.  He has been approved for a $60,000 loan for equipment.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to forward this loan to the full County Board for approval.  The motion carried without a negative vote.

 

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, wage/benefit issues, labor relations; which is on file in the Clerk’s office.   

Mandy mentioned that Cindy Roloff has been appointed as the interim County Veteran’s Service Officer (CVSO).

 

Repeal Res. No. 8 (2012-2013) Lakeview Manor On-Call Procedure.  Lakeview Manor Administrator Megan Feirtag requested to repeal this resolution in its entirety.  Motion:  Supr. Barrington moved and Supr. Neumann seconded the motion to repeal Res. No. 8 and send to the full county board.  Motion carried without a negative vote.

 

Res. No. 9 (2014-2015) DHHS WIC Project Director/Nutritionist reorganization.  Motion:  Supr. Murphy moved and Supr. Barrington seconded the motion to move this resolution to the county board.  Motion carried without a negative vote.

 

Appeal to Board of Adjustment Decision – Planning & Zoning Director Ryan Brown.  Ryan explained that a decision was made on June 12th by the Board of Adjustment on an appeal to a Planning & Zoning Committee decision, located in Sec. 3, Town of Dayton, for an after the fact Petition for Grant of Variance to allow two (2) dwelling units on one parcel and which will not meet the required minimum shoreline frontage for the additional dwelling unit in an SR-20 (Sewered Residential Single-Family) District, this decision effects their office in issuing permits. Corporation Counsel explained both sides of the issue and the risks.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to authorize using funding from the Planning & Zoning Dept. Salvage Yard Fund to hire an outside Attorney for the appeal to Circuit Court of the June 12, 2014 Board of Adjustment decision for the variance in Sec. 3, Town of Dayton.  The motion carried with Co. Bd. Chr. Koeppen abstaining from the vote.

 

Highway Commissioner Dean Steingraber – Transportation Moves Wisconsin.  Dean will be presenting this to the full County Board on Tuesday.

 

County Clerk – Mary Robbins. 

            Per Diem & Mileage expense:  Per Diem and Mileage total of $16,395.65 for the month of April.  Motion:  Supr. Barrington moved and Supr. Craig seconded the motion to approve the per diem and mileage expenditures for April.  Motion carried without a negative vote.

 

Motion to go into closed session pursuant to Wis. State Stats. Sec. 19.85(1)(c) for performance evaluation of an employee under the Finance/Human Resource Committee jurisdiction.  Roll Call vote:  Chr. Federwitz-yes, Suprs. Barrington-yes, Craig-yes, Flease-yes, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes.

 

CLOSED SESSION

Adjourn in Closed Session.  Motion:  Supr. Flease moved and Supr. Neumann moved seconded the motion to adjourn at 11:15 a.m. Roll call vote:  Chr. Federwitz-yes, Suprs. Barrington-yes, Craig-yes, Flease-yes, G. Murphy-yes, Penney-yes, Neumann-yes and Co. Bd. Chr. Koeppen-yes.   Meeting was adjourned.

 

 

Mary A. Robbins, County Clerk