Waupaca County Finance and Human Resource Committee

Minutes – June 11, 2014

Chr. Federwitz called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Federwitz, Suprs. Barrington, Craig, Flease, G. Murphy, Penney, Neumann and Co. Bd. Chr. Koeppen--excused, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Melissa Goke, Bob Reath, Chris Dalhoe, Dean Steingraber, Christel Schuelke, Mike Mazemke, Chuck Price, Jeff Siewert, Andy Carlin, Brad Hardel, Roger Holman, and Ryan Brown.

Review and Approve Agenda.  Motion:  Supr. G. Murphy moved and Supr. Penney seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease moved and Supr. Craig seconded the motion to approve the minutes of the May 14th meeting.  The motion carried without a negative vote.

Public Input. – None.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the   Financial Review CY 2013 Balance Sheet. Heidi provided all the changes in Net Position Report, in the last ten years. 2013 ended up in very good standing. The 2014 Financial Update was distributed and reviewed.  Report has been placed on file in the Clerk’s Office.

Vouchers.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen absent.

Treasurer’s Report- Deputy Treasurer Christel Stahl.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $2,177,270.65.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Next week they will be mailing on the second half tax bill reminder postcard.  Treasurer’s Report placed on file.

Contract for County Treasurer’s office to collect taxes for the Town of Iola.  Motion:  Supr. Barrington moved and Supr. Penney seconded the motion to approve the contract for collection of Town of Iola’s taxes.  Motion carried without a negative vote.

Information Systems – Robert Reath and Chris Dalhoe.  Fiber Optics option to Lakeview Manor and Charter Communications were discussed.  At this point in time, Charter Communications service would be ideal for Internet, phone and Cable TV to serve the residents of Lakeview Manor.

R. Reath handed out a quote for installing the Shoretel phone system and equipment at Lakeview Manor.   H. Dombrowski stated that Lakeview would be financially responsible for any improvements internally. Underground Conduit Project from LVM to County Rd AA.  Completion would be in August.  $62,145.00 cost for dual duct run less $24,159.00 remaining in Highway fiber project so approx. $38,000 short.  H. Dombrowski stated that the project could be financed this year with future bonding. The savings would be in not having to put fiber optic from the Courthouse to Lakeview as the Charter solution would meet their needs.

R. Reath stated that Faith Technology cost is $18,868.00 to install cabling within Lakeview Manor.  Corporate Network Solution submitted a quote of $26,390.00 for the Network/Shoretel system equipment and installation.  Charter’s bill would only be $1,500.00 as the county would fund the cost of the duct work.

Bills:  Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the bills. 

Human Resource Director’s Report.  Clerk Robbins presented her monthly report; Recruitment & Terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office with these minutes.

County Clerk – Mary Robbins.  Clerk Robbins distributed a memo from County Board Chair Koeppen for a heads up on his health situation.

Per Diem & Mileage expense:  Per Diem and Mileage total of $16,797.95 for the month of May.  Motion:  Supr. Barrington moved and Penney seconded the motion to approve the per diem and mileage expenditures.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Flease moved and Supr. Neumann moved seconded the motion to adjourn at 10:15 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk