Waupaca County Finance and Human Resource Committee

Minutes – May 14, 2014

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Federwitz, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy-excused, Penney, Neumann and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Jeff Siewert, Dean Steingraber, Kris Carlin, Wayne Knutson, Ryan Brown, Christel Schuelke, Mike Mazemke, Christie Gonwa, Shannon Kelly, Bob Reath, Chris Dalhoe, Nick Carlin, Mandy Welch, and Al Kraeger.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease moved and Supr. Barrington seconded the motion to approve the minutes of the March 12^th meeting.  The motion carried without a negative vote.

Public Input. – None.

Highway Department 2013 Financial Report – Hwy. Commissioner Dean Steingraber and Office Manager Kris Carlin.  The entire report is on file in the County Clerk’s office and will be presented to the County Board at the upcoming May 20^th meeting.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the   Financial Review CY 2014 General Fund – Fund Balance Analysis.  Capital Projects Funds for 2012-2015 includes Co. Rd. T Project; if they go over they will cut the project and cutback on overtime.  Committee reviewed Debt issuance.  Heidi mentioned that the auditor’s will be coming the last week in May and first week of June and the auditor’s will give their report in August. Report has been placed on file in the Clerk’s Office.

Vouchers.  Motion:  Supr. G. Murphy moved and Supr. Flease seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report- Deputy Treasurer Christel Stahl.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $3,719,602.59.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Next week they will be mailing on the second half tax bill reminder postcard.  Treasurer’s Report placed on file. 

Information Systems – Robert Reath and Chris Dalhoe.  Informed the committee that the I.S. Committee met with Joel Mikulsky, MC &E to discuss the estimated cost to run fiber to Lakeview Manor.  Lakeview Manor was struck by lightning through the phone system and it brought to light that they are working with an antiquated phone system.  Charter Communication does run close by and would be willing to hook up to Lakeview, but not willing to incur the costs of obtaining permits to go under or over the railroad tracks.  I.S., Hwy. & MC&E are working on a solution that may help with that and then the fiber could be run at a later date if at all, Charter may fit all their needs.  They will keep the committee updated.  Bills:  Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the bills.

DHHS – Christie Gonwa and Shannon Kelly.

Res. No. 5 (14-15)) Expand two Nutrition Site Managers hours.  It would only be four hrs per week; both are in Quality Plan ADRC, Waupaca Nutrition Site and Marion Nutrition Site.  Resolutions will be sent to the full County Board.  Motion:  Supr. Craig moved and Supr. Neumann seconded the motion to forward to the full county board for approval.  The motion carried without a negative vote.

Res. No. 6 (14-15) – Shannon Kelly.  Shannon explained that they would be hiring a new Coordinated Service Team (CST) Social Worker position at WL Grade 9.  This position should help to eliminate or at least reduce the current wait list for CST services and would allow 18 additional families to be served through this voluntary strength based program and funding for this position will come from the grant, budgeted funds and revenues. The position is MA billable averaging about $14,000 per year for the grant, funding should continue even after 2016 and if it didn’t we should still be budget neutral.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to forward this resolution to the full county board.  The motion carried without a negative vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office.   

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Per Diem and Mileage total of $19,555.65 for the month of April.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the per diem and mileage expenditures for April.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Flease moved and Supr. Neumann moved seconded the motion to adjourn at 11:15 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk