Waupaca County Finance and Human Resource Committee

Minutes – April 9, 2014

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Brad Hardel, Jeff Siewert, Christel Stahl, Wayne Wilfuer, Mandy Welch, Al Kraeger, Andy Carlin, Chris Dalhoe, Bob Reath, Roger Holman, Chuck Price, Ryan Brown and Mike Mazemke.

Review and Approve Agenda.  Motion:  Supr. Barrington moved and Supr. Flease seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Murphy moved and Supr. Federwitz seconded the motion to approve the minutes of the March 12^th meeting.  The motion carried without a negative vote.

Public Input. – Chair Koeppen mentioned Mike Jirschele, a local Clintonville guy was named Coach to the Kansas City Royals major league baseball team.

There was no further Public Comment.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the   Financial Review CY 2014 General Fund – Fund Balance Analysis, only concern is the Highway Winter Maintenance in the Transportation Services Fund.  Report has been placed on file in the Clerk’s Office.

YR 2013 to YR 2014 Non-Lapsing Appropriations Adjustment.  Heidi explained that the Veterans Service Office did have a carryover in the Veterans Relief Fund of $594.00 and will be added to the non-lapsing appropriations and this will be accomplished by reducing the Unemployment non-lapsing amount by $594.00.  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the addition of $594 to the Veterans Service Relief non-lapsing amount.  The motion was carried without a negative vote.

Vouchers.  Motion:  Supr. G. Murphy moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report- Deputy Treasurer Christel Stahl.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $2, 129,193.25.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Information Systems – Robert Reath and Chris Dalhoe.  Bob  and Chris reviewed the monthly report and the Information Systems Policies, Standard Operation Procedures, Equipment Deployment, Mobile Device Policy and Cloud Computing Policy. Department Directors are responsible for their departments knowledge of these policies. Bills:  Motion: Supr. Penney moved and Supr. Barrington seconded the motion to approve the bills.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office.   

Res. No. 2 (2013-2014) Hazardous Incident Response Team pay.   Emergency Management Director Andy Carlin explained that they have received a $16,000 state grant for being a Level III HazMat Response Team.  They would like to give $10 toward each member for attending training.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to approve forwarding this resolution to the full county board.  The motion carried without a negative vote.

Res. No. 3 (2014-2015) DHHS Deputy Director Position – Director Chuck Price. Chuck explained how the Department of Health and Human Services has grown and changed and reorganized through the years, they have approximately 118 to 120 employees.  It makes sense to have a second in command to sort out the daily issues and someone to attend all the meetings to bring back the information and stay up on legislation.  Between the two positions Director and Deputy Director, issues can be dealt with in a timely and efficient manner.  They do currently have the funds to pay for the position and it has graded out at a level 16.

Motion:  Supr. G. Murphy moved and Supr. Craig seconded the motion to approve forwarding this resolution on to the full county board.  The motion carried without a negative vote.

County Clerk – Mary Robbins. 

Update on the Projector Unit for the County Board Room.  Office Outfitters quoted a price of $7,212.19, but I.S. said they would purchase a laptop for less than the $1500 quoted, so the unit will be less than the quoted total.  Public Property has been given the quote and Leighton Trice, Maintenance Director will be having his team pull the cable wires.

Per Diem & Mileage expense:  Motion:  Supr. Flease moved and Supr. Federwitz seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Flease moved and Supr. Penney moved seconded the motion to adjourn at 10:15 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Chair James Loughrin thanked everyone on the committee, department heads for such a great bunch of people to work with he has enjoyed every minute of serving on this committee and the county board.  Chair Loughrin you will be missed!

Mary A. Robbins, County Clerk