DRAFT 

Waupaca County Finance and Human Resource Committee

Minutes – February 12, 2014

 

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz-excused, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Clyde Tellock, Jeff Siewert, Mike Mazemke, Chuck Price, Bob Reath, Roger Holman, Jack Barry, Dean Steingraber, Terry Wilz, Andy Carlin, Mandy Welch, Lisa Kuss, Shannon and Michael Jensen, Chris Klein.

 

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. Flease seconded the motion to approve the agenda. The motion carried without a negative vote.

 

Review and Approve Minutes.  Motion:  Co. Board Chair Koeppen and Supr. Barrington seconded the motion to approve the minutes of the January 8, 2014 meeting.  The motion carried without a negative vote.

 

Public Input. – Chris Klein, Dayton Town Chair.  Mr. Klein asked for a correction of the minutes of the November 6th meeting.  It will need to be corrected at next month’s meeting; this is not an agenda item.

 

Infiniti Metals, LLC of Clintonville – Lisa Kuss, WCEDC Pres.  Lisa introduced Shannon and Michael Jensen.  Infiniti Metals, LLC was previously Utility Tool & Trailer, it is located in the City of Clintonville Industrial Park, a detailed report is on file.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the RLF Loan and move forward to County Board.  The motion carried without a negative vote.

 

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the Update as of January 31, 2013 Financial Review and it is too early to review the 2014 General Fund – Fund Balance Analysis, only concern is the Highway Winter Maintenance in the Transportation Services Fund.  We are well over our set General Fund Policy of 25% Operating Revenues. Report has been placed on file in the Clerk’s Office.

 

Vouchers.  Motion:  Supr. Penney moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

 

Treasurer’s Report-Clyde Tellock.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $3,125,153.57.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.  They collected taxes for the Town of Matteson and everything went very well.

 

Information Systems – Robert Reath.  Bob reviewed the monthly report.  Reported that additional hardware and software purchased by Highway for time keeping.  Mobile Device Policy, everyone with a county issued mobile phone needs to turn them in to I.S. when they leave employment, so that they may be wiped clean and then recycled. Bills were circulated.  Motion:  Supr. G. Murphy moved and Supr. Craig seconded the motion to approve the monthly bills.  Motion carried without a negative vote.

 

Highway Commissioner Dean Steingraber – Winter Maintenance Report. Dean explained to the committee the hardships their department takes on during a winter like the one we are currently experiencing with overtime.  Out of 31 days of January 25 days spent on county roads for snow/ice removal;  Using sand/salt mixture which works the best with the extreme cold temperatures.  He is trying to cut overtime for the workers health and safety as well as budgetary purposes.  He explained the issues on State Highway 10 and the difference between brine vs. salt.  Hopefully, this weather won’t continue much longer.

 

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office.   Next month committee will need to set the County Elected Officials salaries prior to April 15th for the fall elections of the Offices of Sheriff, Clerk of Courts and Coroner.

 

Res. No. 38 – DHHS FTE CST position.  DHHS Director Chuck Price explained that this position will be paid out of their Home Care Budget.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to forward the resolution to the full county board.  The motion carried without a negative vote.

 

Ratify Tentative Agreement with Highway Employees Union, Local 1756.  Motion:  Supr. Flease moved and Supr. G. Murphy seconded the motion to approve and forward to the full county board.  The motion was carried without a negative vote.

 

Amend Human Resource Policy 8.05 On-Call Compensation.  Motion:  Supr. G. Murphy moved and Supr. Barrington seconded the motion to approve this policy change as presented and to make it retroactive to January 1, 2014.  The motion carried without a negative vote.

 

Amend Human Resource Policy 8.06 Call-In Pay.  Motion:  Supr. Flease moved and Supr. Craig seconded the motion to be effective February 16th.  The motion carried without a negative vote.

 

County Clerk – Mary Robbins.  Clerk was requested to ask the Waupaca County Fair Association for a report.  Last report was in 2011.

           

Per Diem & Mileage expense:  Motion:  Co. Bd. Chr. Koeppen moved and Supr. Flease seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

 

Adjourn.  Motion:  Supr. Craig moved and Supr. Penney moved seconded the motion to adjourn at 10:45 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

 

Mary A. Robbins, County Clerk