Waupaca County Finance and Human Resource Committee

Minutes – December 11, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Terrie Tews-Liebe, Clyde Tellock, Jeff Siewert, Mike Mazemke, Jennifer Brickey, Andy Carlin, Chris Dalhoe, Robert Reath, Roger Holman, Mandy Welch and Dean Steingraber.

Review and Approve Agenda.  Motion:  Co. Bd. Chr. Koeppen moved and Supr. Flease seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. G. Murphy and Supr. Federwitz seconded the motion to approve the minutes of the November 6, 2013 meeting.  The motion carried without a negative vote.

Public Input. – No comment.

WCEDC – Res. No. 32 – State Financial Support to County Economic Development Organizations.  Motion:  Supr. Barrington moved and Supr. Craig seconded the motion to forward this resolution to the full county board.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the Update as of November 30, 2013 Financial Review and reviewed the 2013 General Fund – Fund Balance Analysis, everything is looking good.

Vouchers.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report-Clyde Tellock.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $431,768.73.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.  Sales Tax is real good at 97% for the year.  Clyde informed the committee that he does have In-Rem sales for later this month in the total amount of $754,000.

Clyde presented a contract with the Town of Matteson for the collection of Property Taxes for First national, First State Bank in Clintonville and at the County Treasurer’s office.  Motion:  Supr. Barrington moved and Supr. Flease seconded the motion to approve the tax collection for the Town of Matteson.  The motion carried with Supr. Federwitz abstaining.

Clerk of Circuit Courts Terrie Tews-Liebe.  Terrie explained to the committee that she is pursuing upgrading the court systems video conferencing, it would include a listening device for the hearing impaired and for court reporters to be able to isolate the conversation better for transcripts.  The plan is to make Branch I the virtualization courtroom at an estimated cost of $170,000.00.  it is in the CIP 2015 Plan but would like to review this item to possibly take it out of this year’s budget and fund in 2014.  Maintenance, Leighton Trice has been very good to work with, but she needs someone with this technical advice, when something goes wrong, she needs technical support immediately.  She is dealing with someone who has the expertise in dealing with this type of audio conferencing and technology.  She hopes to have this up and running next year, beginning in June.

Information Systems – Bob Reath, Director and Chris Dalhoe.  Bob gave the monthly report.  Department requests for laptops are now paid out of their individual department budgets.  The Disaster Recovery program is progressing. Bills were circulated.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the monthly bills.  Motion carried without a negative vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office.

Highway Department Organizational Chart – Highway Commissioner Dean Steingraber.  Motion:  Supr. Federwitz moved and Supr.  Barrington seconded the motion to approve the resolution for the creation of Field Operations Manager/Deputy Highway Commissioner and elimination of a Patrol Superintendent position to be paid at Grade Level 15 to forward to the full county board.  The motion was carried without a negative vote and Supr. Penney abstained from the vote.

Resolution No. 30 (13-14) DHHS recommends the hiring of an Initial Assessment Worker – Social Worker Classification, Grade Level 9, with Child and Youth Services for Waupaca County.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to forward this resolution to the full county board.  The motion carried without a negative vote.

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Motion:  Supr. Barrington moved and Supr. Penney seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Co. Bd. Chair Koeppen moved and Supr. Craig seconded the motion to adjourn at 10:50 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk