Waupaca County Finance and Human Resource Committee

Minutes – November 6, 2013

Waupaca County Courthouse, 811 Harding Street, Waupaca, WI

Room 1068

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Ryan Brown, Brad Hardel, Leighton Trice, Mandy Welch, Roger Holman, Jeff Siewert, Mike Mazemke, Supr. Ellis, and Dean Steingraber.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease and Supr. Federwitz seconded the motion to approve the minutes of the October 9^th, 2013 meeting.  The motion carried without a negative vote.

Public Input. – No comment.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the Update as of October 31, 2013 Financial Review and reviewed the 2013 General Fund – Fund Balance Analysis.

Review of the Proposed 2014 Budget and Budget Res. No. 28 (2013-2014).  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to recommend introduction to the full county board the Proposed 2014 Budget Resolution No. 28 (2013-2014).  The motion carried without a negative vote.

Discussion on CIP Bond Schedule, the best time to present the Capital Improvement Projects.  Supr. Flease suggested waiting until March to present bonding for CIP dollars.  Consent of the committee was to plan for March Resolution for bonding of projects. 

Vouchers.  Motion:  Supr. G. Murphy moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report.  Treasurer’s Report was distributed and placed on file.  Cash on hand of $509,676.80.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Transfer Switch at Law Enforcement Center – Leighton Trice.  Leighton explained that the transfer switch at the L.E.C. failed and caused other complications.  Just to replace the switch is $6,005.26 and then time and material to have it installed.  They believe the cost can be taken out of the Jail Assessment Fund. Motion:  Supr. Barrington moved and Supr. Craig seconded the motion to approve the expenditure not to exceed $10,000.00 from the Jail Assessment Fund.  The motion carried without a negative vote.

Corporation Counsel discuss outside counsel for the Little Hope Lake District.  Jeff explained that this will take expertise in Town Law and Lake District law and it will separate the county, since the Lake District can tax the county for our property that is located within the Lake District.  They have filed for a declaratory judgment to determine whether this Lake District was created legally and what authority does the county have?  The money would have to be closed out at the year end, most likely from the contingency fund.  Motion:  Supr. Barrington moved and County Board Chair Koeppen seconded the motion to approve hiring an outside attorney to represent the county in the declaratory judgment.  The motion carried without a negative vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report; recruitment & terminations, Wage/Benefit issues; Labor Relations; which is on file in the Clerk’s office.

Discussed open enrollment for health insurance.  We have 281 employees that have signed up and 330 that are currently eligible.

Resolution No. 29. Lakeview Manor Staffing Stabilization.  HR Director Mandy Welch and Lakeview Manor Administrator Melissa Drews explained the staffing situation, turnovers and hard to recruit positions that are essential to the operation of Lakeview Manor.  Motion:  Supr. Barrington moved and Supr. Flease seconded the motion to approve forwarding this resolution to the full county board.  The motion carried without a negative vote.

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Motion:  Supr. Federwitz moved and Supr. G. Murphy seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Wisconsin County Mutual Liability Insurance.  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the renewing our liability insurance with Wisconsin County Mutual at the same deductible as last year of $10,000 and renew with the premium of $299,916, an increase of $6,000, this includes Lakeview Manor Nursing Home.  The motion carried without a negative vote.

Adjourn.  Motion:  Supr. Flease moved and Supr. Barrington seconded the motion to adjourn at 11:15 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk