Waupaca County Finance and Human Resource Committee

Minutes – October 9, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Ryan Brown, Jeff Siewert, Clyde Tellock, Dean Steingraber, Leighton Trice, Roger Holman, Bob Reath, Chris Dalhoe, Jackie Hoffmann, Mandy Welch, Chuck Price, Brad Hardel, Andy Carlin, Wayne Knutson, Al Kraeger..

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. Murphy seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Barrington and Supr. Federwitz seconded the motion to approve the minutes of the Sept. 11^th and Sept. 20^th, 2013 meetings.  The motion carried without a negative vote.

Public Comment. – No comment.

Finance Director’s Report – Heidi Dombrowski, Finance Director.  Heidi gave the 2013 September Financial Review. 

Vouchers.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report.  Heidi distributed the Treasurer’s Report.  Cash on hand of $274,841.94.    Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Information Systems – Bob Reath and Chris Dalhoe.  Bob reported that the MC&E Fiber Optic project is progressing and is on track for completion in October.

Bills.  Motion:  Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the monthly I.S. bills.  Motion carried without a negative vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office. 

County Clerk – Mary Robbins. 

Per Diem & Mileage expense:  Motion:  Supr. Federwitz moved and Supr. G. Murphy seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Compensation for Veterans Graves.  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the payment of the Veterans Graves to the Cemetery Associations and/or Towns.  The motion carried without a negative vote.

Compensation for Listing of Dogs.  Motion:  Supr. Federwitz moved and Supr. Flease seconded the motion to approve payment to the Listing Agents in the respective municipalities as submitted.  The motion carried with Supr. Craig excused from the vote and discussion.

Claims of charges for rabies for cats and bats.  County Clerk explained that she has been receiving bills from Veterinarian Clinics for holding cats and rabies checks, the only money that the dog license fund is for claims against damage from stray and unclaimed dogs to farm animals.  Committee asked that the Corporation Counsel issue a legal opinion as to the responsibility to pay for these charges.  We have created an Animal Control line item in the Finance Dept. budget for the taking of animals, perhaps it would need to be paid out of that fund.  Corp Counsel Siewert will investigate and get back to the committee and clerk with an answer.

REGISTER OF DEEDS – LANDSHARK – Mike Mazemke, ROD.  Mike explained that they sell recorded documents online and he would like to increase the fees from $2.00 credit card to a $4.00 charge and an additional $25.00 per month for Title Companies from $450 to $475 per year.  These fees would be in effect January 1, 2014.  Motion:  Co. Bd. Chair Koeppen moved and Supr. Flease seconded the motion to increase these fees effective January 1, 2014.  Motion carried without a negative vote.

2014 BUDGET REVIEW

Finance Director Heidi Dombrowski.  Heidi explained that she created a budget spreadsheet for the Year 2014 proposed Operating, Special Purpose and Debt Service Budgets.  She shows the year 2013 Adopted Tax Levy, Year 2014 Proposed Tax Levy, Tax Levy increase/decrease, Personal Services Increase -under Personal Services, this includes, Health Insurance, WRS, all employees step increases and wage increases; other Levy increase/decrease; Year 2013 Adopted Expenditures; Year 2014 Proposed Expenditures; Year 2013 Adopted Revenue and Year 2014 Proposed Revenue.

Human Resource Committee recommendation of 1.25% cost of living increase across the board, any employee redlined would receive a $500 onetime bonus.  Total impact of this recommendation would be $242,175. 

New positions recommended for approval from HR Committee:  Support Technician; Nutrient Management Specialist; TeleCommunicator; records Specialist and Patrol Officer.  Expanded positions recommended would be volunteer Coordinator increase from 29 hrs/wk to full-time and Healthy Beginnings Manager increase from  29 hrs/wk to full-time, these two positions are part of the reorganization of DHHS.  This would be a net levy effect of $132,803.

Net Levy effect with the above recommendations would be $805,967 after reducing Contingency in the General Fund to $100,000; allowed increase of 3% would be $672,408; remaining amount needed to be reduced would be $133,559.

Discussion on County Board Chair salary increase, Administrative Coordinator increase and per diem adjustment.  Maintenance Supervisor Leighton Trice offered up that we could hire a part-time cleaning person for the Administrative Offices at the LEC and save $30,000 from that contract price.  Sheriff’s priority of rifles and vests over the Spillman upgrade would be the equipment of rifles and vests. Discussion on rifles and vests lease program.  Chief Deputy Al Kraeger offered a lease price from Spillman Technologies of $52,520 each year for 3 years; offer expires November 30, 2013.

Motion:  Supr. Barrington moved and Supr. Federwitz seconded the motion to decrease Maintenance cleaning budget by $30,000; decrease the PLSS GPS Controls – Land Information by $10,000;  remove $20,000 from the Security budget for security at the front doors and remove Mobile Spillman Upgrade request of $157,560 for now and revisit the entire capital assets list again in March of 2014 with the Mobile Spillman Upgrade as a priority.  The motion carried with Supr. Craig voting nay.

Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve a 1.25% cost of living increase to all employees and a onetime $500 bonus to all redlined employees, effective January 1, 2014.

Motion:  Supr. Federwitz moved and Supr. G. Murphy seconded the motion to approve this 2014 budget with a tax levy increase of 2.91% with all the mentioned changes.  The motion carried without a negative vote.

Adjourn.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to adjourn at 11:45 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk