Waupaca County Finance and Human Resource Committee
Minutes – August 14, 2013
Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present. Others present: Mary Robbins, Sheri Wieters, Clyde Tellock, Jennifer Brickey, Christie Gonwa, Ryan Brown, Mike Mazemke, Mandy Welch, Terrie Tews, Andy Carlin, Mike Koles, Chuck Price, Bob Reath, Roger Holman, Brent Wyland, Joe Mikulsky, Nick Carlin, Leighton Trice, Jim Goeser, Jackie Hoffman.
Review and Approve Agenda. Motion: Supr. Flease moved and Supr. Penney seconded the motion to approve the agenda. The motion carried without a negative vote.
Review and Approve Minutes. Motion: Supr. G. Murphy and Supr. Barrington seconded the motion to approve the minutes of the July 10, 2013 meeting. The motion carried without a negative vote.
Finance Director’s Report – Sheri Wieters, Assistant Finance Director. Sheri introduced Paul Denis, Schenck & Assoc. County Auditor. Paul reviewed the Management Communications; the Comprehensive Annual Financial Report and the federal Awards & State Financial Assistance Report. 2012 Waupaca County ended on a very favorable report.
The Joint Executive, Finance and HR Committee recommendation for the 2014 budget guideline would be to increase the Debt Service by 3%. Motion: Co. Bd. Chr. Koeppen moved and Supr. Barrington seconded the motion to approve setting a guideline of increasing the Debt Service for 2014 budget at 3%.
Vouchers. Motion: Supr. Federwitz moved and Supr. Penney seconded the motion to approve the vouchers. Motion carried with Co. Chr. Koeppen abstaining from the vote.
Treasurer’s Report. Clyde distributed the Treasurer’s Report. Cash on hand of $9,497,668.50. This money will be distributed to the municipalities on August 20th. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Information Systems – Bob Reath. Bob reported that the bids on the Highway Fiber Optic Project Update. Joel Mikulsky, MC&E was present to give the results of the Labor bid and the Material bid.
Bid Analysis and recommendations:
Labor Bid: Broadband Solutions, Inc., 1886 Commerce Drive, DePere, WI 54115 for the amount of $43,000.00. (Specifics on file in the Clerk’s Office)
Material Bid: Millennium, 700 Veterans parkway, STE 204, Lake Geneva, WI 53147, for the amount of $10, 099.32. (Specifics on file in the Clerk’s Office)
Motion: Supr. G. Murphy moved and Supr. Federwitz seconded the motion to approve both Labor and Material bids pending all project requests with an approximate completion date of October 31, 2013. Motion carried without a negative vote.
Bills. Motion: Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the monthly I.S. bills. Motion carried without a negative vote.
Discussion on the courts video conferencing, the connection is not working for the outside world; it is over 14 years old. Heartland and Corporate Network Solutions is looking into this problem, it does not have anything to do with the new phone system that was installed. They have a very important case coming up, the person is in an Oklahoma jail and he has agreed to video conference, Judge Hoffmann said they will be using Fox Valley Technical College equipment at their facility here in Waupaca for $175.00 per hour. If we use this only a few times, it might be worth using their facility rather than paying the huge amount to update the equipment. I.S. is looking into the problem to find a solution and they are working with the courts and Clerk of Courts Terrie Tews.
A short recess was called by the Chair.
Human Resource Director Amanda Welch. Mandy presented her monthly report which is on file in the Clerk’s office.
Jim Goeser and Adam Dykman, First Merit Bank. Mr. Goeser and Mr. Dykman presented the option of having First Merit Bank be a depository for HSA (Health Savings Account) as an option for employees for health insurance savings. No minimum balance, no fees attached. An employee may choose their own bank, but this will be set up and ready for them to use if they choose. Motion: Supr. Craig moved and Supr. Barrington seconded the motion to designate First Merit Bank as a County Depository for Health Savings Accounts. Motion carried without a negative vote.
Res. No. 16 (2013-2014) Position in DHHS. DHHS Director Chuck Price presented a resolution to eliminate a vacant Secretary Position and create a full-time Social Work position within the Aging and Disability Resource Unit with time split evenly between the ADRC and Adult Protective Service. This position would be budget neutral. Motion: Supr. Murphy moved and Supr. Flease seconded the motion to forward this resolution to the full County Board. The motion carried without a negative vote.
Information Systems new position for a Support Technician position. They are in need of a position that can back up our Network Administrator and to help out at the Sheriff’s Dept. They would like to put this request in for a full-time position in the 2014 budget. Motion: Supr. Federwitz moved and Supr. Craig seconded the motion to approve putting this position in the 2014 budget. Motion carried without a negative vote.
Sheriff’s Dept. position will need to be placed on hold until September’s meeting; Sheriff and Chief Deputy are out of State on a criminal matter.
County Clerk – Mary Robbins. Budget meeting dates: Sept. 11th, all day (9 a.m. until 3 p.m.); Sept. 20th (9:00 until noon) and Sept. 26th (9:00 a.m. until noon). Schedule more if necessary.
Per Diem & Mileage expense: Motion: Supr. Flease moved and Supr. Barrington seconded the motion to approve the per diem and mileage expense. Motion carried without a negative vote.
Adjourn. Motion: Supr. Flease moved and Supr. Barrington seconded the motion to adjourn at 11:00 a.m. The motion carried without a negative vote. Meeting was adjourned.
Mary A. Robbins, County Clerk