Waupaca County Finance and Human Resource Committee

Minutes – July 10, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Jay Scott, Bob Reath, Chris Dalhoe, Melissa Goke, Melissa Drews, Ryan Brown, Chuck Price, Clyde Tellock, Brad Hardel, Al Kraeger, Jeff Siewert, Roger Holman and Jackie Hoffman.

Review and Approve Agenda.  Motion:  Supr. Federwitz moved and Supr. Murphy seconded the motion to approve the agenda as amended. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease Craig and Supr. Penney seconded the motion to approve the minutes of the June 12, 2013 meeting.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi discussed the June 30, 2013 Budget Financial Review.  Chief  Deputy Kraeger gave an update on the Towers, the last bill has not been paid until we receive the final inspection from Gary Terkelsen.  All reports are on file in the Clerk’s office with these minutes.  Heidi said that the tax rate limit freeze has been removed, but we will still be at 0% or whatever the net new construction rate will be, we won’t have that number until the middle of August.  She will distribute the budget manual to the full county board.  Heidi suggested we may need to set up a special joint meeting with Executive and Finance/HR Committees to review some 2014 budget issues. (Note:  Meeting has been tentatively set for August 7^th , 9:00 a.m.)

Vouchers.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report.  Clyde is at conference and asked Heidi to distribute the Treasurer’s Report.  Cash on hand of $222,490.52.   Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Lakeview Manor – Melissa Goke, Business Manager.  Melissa explained that they were just recently made aware that Lakeview Manor/Farm had a Patronage Bond Balance from the old Larsen Coop, in the amount of $25,000 in interest income.  They would like to obtain permission from this committee to cash this bond; it will no longer gain any interest, and place it in Lakeview Manor interest earnings account.  Motion:  Supr. Federwitz moved and Supr. Flease seconded the motion to approve cashing the bond and placing the amount in the Lakeview Manor interest earnings account.  The motion carried without a negative vote.

Information Systems – Bob Reath & Chris Dalhoe.  Discussion on Tablets replacing Laptops and the policy that was adopted at the I.S. Committee and they would like this approved by the full committee, all requests will come through the I.S. Department.  A Tablet costs about $750 and $15 monthly fee.  These costs must come from each department budget.   Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the monthly bills.  Motion carried without a negative vote. 

Discussion on hiring a full-time Technical Support position.  This would be an additional 4 hours for the existing limited position.  Workload has increased, would help to have a backup for the PC Network Specialist. This is not on the agenda; it will be brought back at a later date.

Monthly I.S. Bills:  Supr. Murphy moved and Supr. Barrington seconded the motion to approve the bills as presented.  The motion carried without a negative vote.

A short recess was called by the Chair.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office.  Mandy invited Jay Scott, Associated Financial Group to present to the committee their Midterm Report.  A copy of the Health Insurance Report in its entirety is on file with these minutes in the Clerk’s office.  Waupaca County Employees will see a 20% increase in Health Insurance instead of the predicted 42%.  Since Waupaca County is self-insured we have had a decrease in the past and stayed the same for many years, we have had several large claims this past year.

Mandy reviewed the changes to the Personnel Policy Procedures, Section 11 Insurance & Miscellaneous Benefits.  Mandy will meet with the retirees group, we do not have many left on the retirees insurance.  Mandy will bring this information to the full County Board on Tuesday, July 16, 2013.

Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the amendments to the Personnel Policies & Procedures Manual, Section 11.  Insurance & Miscellaneous Benefits as presented and to set the 2014 Health Insurance for a High Deductible Plan Design;  Single Annual Premium of $6,758.40 and Family Annual Premium of $18, 754.56.  The motion carried without a negative vote.

Res. No. 15 (2013-2014) Accountant Position in DHHS Fiscal Unit. DHHS Director Chuck Price explained the reorganization of the entire unit.  Motion:  Supr. Murphy moved and Supr. Craig seconded the motion to approve and forward this resolution to the full county board.  The motion carried without a negative vote.

Sheriff Brad Hardel spoke to the committee concerning the need for a Detective Sgt. Position, they don’t need to fill the one position until 2015, but the need is there now for another Detective, it would cost about $5,000 for equipment, we are paying for this position now, but they don’t hold the title.  They would then need to fill a vacant Patrol Officer position.  Sheriff will bring this back in September with a resolution and after the Law Enforcement Committee has a chance to discuss the position.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Flease moved and Supr. Barrington seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Clerk Robbins noted that East Central WI Regional Planning Commission has kept their dues the same for next year and that Local Government Property Insurance will have an increase of 17.6% in their premium for 2014.

Also, the WCA Convention rooms will be at the Holiday Inn Express, not the Sheraton.  We will be able to save approximately $2,000.00.

Adjourn.  Motion:  Supr. Penney moved and Co. Bd. Chr. Koeppen seconded the motion to adjourn at 11:25 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk