Waupaca County Finance and Human Resource Committee

Minutes – May 8, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Ryan Brown, Chris Machamer, Jeff Siewert, Al Kraeger, Bob Reath, Roger Holman and Dean Steingraber.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease moved and Supr. Murphy seconded the motion to approve the minutes of the April 10, 2013 meeting.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi distributed 2013 Update as of April 30, 2013.  All reports are on file in the Clerk’s office with these minutes. Heidi mentioned that we received from WCA Services the 2012 Public Finance Authority Administration in the amount of $2,900. Heidi informed the committee that she created an Animal Abuse line item in Finance Dept. 8 budget for the unanticipated costs associated with the animal abuse case.  The Sheriff’s Dept. and Corporation Counsel are pursing the legal remedies.

Vouchers.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the vouchers.  Motion carried with Co. Chr. Koeppen abstaining from the vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $2,352,095.66.   Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Information Systems – Robert Reath, Director.  Bob informed the committee that they have purchased 7 Tablets for review to see if they would meet the needs of the Departments and to see if this is something that we would want the County Board to eventually use to receive all correspondence.  MC&E Update was distributed and placed on file.  Bills:  Motion:  Supr. Federwitz moved and Co. Bd. Chr. Koeppen seconded the motion to approve the monthly bills.  Motion carried without a negative vote. 

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office.  They will be doing the Health Risk Assessments (HRA) this fall, this will be set up differently than in previous years, an employee will receive a participation Incentive for 2013 of $50.00; and any employee not carrying health insurance will receive $50.00- OR a 3% monthly premium reduction in 2014 for insured employees.  Mandy informed the committee that Waupaca County did receive another ERD complaint from a Sheriff’s Dept. employee based on gender discrimination. 

Due to the recent settlement with the Law Enforcement Officers Association and concerns about wage compression issues the consultant recommended a change in grade placement from a grade 9 to a grade 10 and after looking at other counties.  Motion:  Supr. Federwitz moved and Co. Bd. Chr. Koeppen seconded the motion to approve the Grade Classification for the Patrol Sergeant positions.  Motion carried without a negative vote.

Personnel Policies and Procedures - Section 7.05 Residency Amendment.  Motion:  Supr. Federwitz moved and Co. Bd. Chr. Koeppen seconded the motion to approve the amendment to Sec. 7.05 Residency Policy which will exclude Highway Department “shop maintenance operations employees”.  The motion carried without a negative vote.

Res. No. 8 (2013-2014) Economic Support Position.  Chris Machamer explained the program and that this would not require additional tax dollars.  They would like to hire a FTE Economic Support Specialist beginning July 1^st, because of the intensive training, they need to start early in the process to find a person.  If the funding would go away, they would eliminate this position in 2015 or not refill the position through attrition.

Motion:  Supr. Craig moved and Supr. Murphy seconded the motion to approve the resolution and forward to the County Board.  Motion carried without a negative vote.

Res. No. 9 (2013-2014) Contingency Fund Transfer.  Mandy explained that they need to hire Carlson Dettmann firm to do the Performance Evaluations of all Department Heads minus the Elected Officials.  She would like to be able to transfer $5,000 from the Contingency Fund to her account to pay for this process.  Motion:  Supr. Flease moved and Supr. Barrington seconded the motion to approve and forward to the full County Board.  Motion carried without a negative vote.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Penney moved and Supr. Barrington seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to adjourn at 10:10 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk