Waupaca County Finance and Human Resource Committee
Minutes – April 10, 2013
Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present. Others present: Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Mike Mazemke, Chris Dalhoe, Andy Carlin, Joel Mikulsky, Ryan Brown, Nancy Koeppen, Dave Thiel, Chuck Price, Jeff Siewert, Brad Hardel, Leighton Trice, Roger Holman and Dean Steingraber.
Review and Approve Agenda. Motion: Supr. Barrington moved and Supr. Craig seconded the motion to approve the agenda. The motion carried without a negative vote.
Review and Approve Minutes. Motion: Co. Bd. Chr. Koeppen moved and Supr. Murphy seconded the motion to approve the minutes of the March 13, 2013 meeting. The motion carried without a negative vote.
Finance Director’s Report – Heidi Dombrowski. Heidi distributed 2012 4th run of budget, all numbers still look positive, we have some close outs in DHHS pending. All reports are on file in the Clerk’s office with these minutes.
Res. No. 3 (2013-2014) 2012 Contingency Fund Close Out. Motion: Supr. Craig moved and Supr. G. Federwitz seconded the motion to approve and forward to the full County Board. The motion carried without a negative vote.
Non-lapsing Appropriations for 2012 to the General Fund. Heidi explained the Capital Projects Fund and carry over amounts department by department. Motion: Supr. Barrington moved and Supr. Craig seconded the motion to approve the Non-lapsing Appropriations as presented to the committee. The motion carried without a negative vote.
Update as of 03/31/2013 – 2013 Budget, we are at 25% used monies. Heidi spoke of the unanticipated expenses with road winter maintenance, the John Doe Trials and the Sheriff’s Dept. seized 23 dogs which may have expenses attached. These issues effect more than just one department, it creates expenses throughout the county.
Vouchers. Monthly vouchers were presented. Motion: Supr. Craig moved and Supr. Federwitz seconded the motion to approve the monthly vouchers. The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.
Treasurer’s Report – Clyde Tellock. Cash on hand of 3,138,940.77. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Register of Deeds/Planning & Zoning Office – copier purchase. Ryan Brown and Mike Mazemke asked to be able to purchase a new copy machine that they share between the two offices; it is one of the most used copy machines. They would purchase this through the state contract for the amount of $5,839.00 from EO Johnson Company. Motion: Supr. Flease moved and Supr. Barrington seconded the motion to approve the purchase as presented for the copy machine. The motion carried without a negative vote.
DHHS – Director Chuck Price. Res. No. 2 (2013-2014) Children Trust fund Grant. Chuck Price explained that this would fund child neglect and abuse fund and they need to apply by May 1st, it would be a $80,000 grant per year and after two years, they would need to apply again. They would bring on two staff that would be covered with the grant dollars and when the program ends, the staff would be eliminated. Motion: Supr. Murphy moved and Co. Bd. Chair Koeppen seconded the motion to approve forwarding this Resolution to LJES&S Committee and to the full County Board for approval with the stipulation that when the grant monies is no longer available the two staff positions would be eliminated. Motion carried without a negative vote.
Information Systems – Chris Dalhoe, Network Administrator. Chris mentioned that they will be going to Public Property and have spoke with Leighton Trice about the possibility of creating a storage area, in the lower level storage room that would be wired off for their extra computers, monitors and other equipment. The cost would be about $1,885 and a wireless access for Maintenance of $1,500.00 both would be paid from the IT Contingency Fund. They are looking at re doing the office space in the Information Systems area for a more efficient work space, that project is on hold right now. Chris presented the monthly bills. Motion: Co. Bd. Chr. Koeppen moved and Supr. Penney seconded the motion to approve the monthly bills. Motion carried without a negative vote.
MC&E (Multimedia Communications & Engineering, Inc.) – Joel Mikulsky. MC&E was contracted to explore the available options to increase bandwidth at Waupaca County Highway Department. The current bandwidth is becoming insufficient as technology advances. Installing a County Owned Fiber Optic connection to the Highway Department will allow remote accessibility for online resources, cloud computing, video conferencing, video streaming, server backup efficiency, server consolidation, Voice Over IP (phone system) Video Conferencing, Virtual Desktops, Disaster Recovery, Virtual Servers/File Storage, County Wide Public/Private Wi-Fi access, and Centralized Surveillance monitoring. Leased Services and County Owned Wireless Networks were also researched and through Committee meetings it was decided that a fiber optic connection would provide the most bandwidth, most secure connection, and most future proofed investment. Joel will bring this presentation to the full County Board on Tuesday if approved.
Res. No. 5 (2013-2014) Contingency Fund Transfer in the amount of $86,957.52 to the Capital Projects Fund. Motion: Supr. Flease moved and Supr. Barrington seconded the motion to approve this project in the amount not to exceed $86,957.52 and to send Res. No. 5 to the full County Board for approval. The motion carried without a negative impact.
WCEDC Executive Director Dave Thiel. East Central Wisconsin Regional Community Development Block Grant (CDBG) Revolving Loan Fund. Dave explained that the State of Wisconsin is consolidating the local CDBG Business Revolving Loan Funds into a regional loan fund. Dave is asking that Waupaca County join the counties of Calumet, Fond du Lac, Outagamie, Shawano, Winnebago, Waushara, Green Lake, and Marquette. Mr. Thiel presented Res. No. 7 (13-14) East Central WI Regional Community Development Block Grant Revolving Loan Fund consolidation. Motion: Supr. Craig moved and Supr. Federwitz seconded the motion to forward this resolution to the full County Board. The motion carried without a negative vote.
Under Revolving Loan Funds, the county needs to write-off the RLF for Havoline Express in the amount of $33,000. Motion: Supr. Federwitz moved and Supr. Barrington seconded the motion to approve writing off the Revolving Loan Fund for Havoline Express in the amount of $33,000.00. The motion carried without a negative vote.
Highway Commissioner Dean Steingraber. Dean reviewed the 2012 Highway Department Annual Report with the committee and will distribute the report to the County Board and then present the report to the full County Board in May.
Human Resource Director Amanda Welch. Mandy presented her monthly report which is on file in the Clerk’s office.
Ratify 2012-2014 Waupaca County Law Enforcement Officers Contract. Mandy explained that they will receive 3% wage increase for 2013; and they will pay 3% of WRS and then for 2014 3% January 1st and 1% July 1st, 2014 and they will pay balance of WRS amount (currently 6.65%). Motion: Supr. Federwitz moved and Co. Bd. Chr. Koeppen seconded the motion to recommend ratification and forward to the full County Board. The motion was carried.
Non-Represented Protective Employee will pay 3% towards WRS and the balance beginning January 1st, 2014. There are compression problems within the Sheriff’s Department and they will need to take this back for review.
Mandy discussed briefly the residency requirements and will bring this back for further discussion next month.
County Clerk – Mary Robbins:
Per Diem & Mileage expense: Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the per diem and mileage expense. Motion carried without a negative vote.
Animal Abatement/Seizure monies. Clerk Robbins gave the committee a heads up about the expenses that will be associated with the taking of these abused animals. The dog license account is not made to cover these expenses; we need to look at how we will pay for these expenses. The person who had the dogs would be responsible, but this person does not have any money and maybe they have some property that could be taken or it may have to come back to be paid out of the contingency fund. Sheriff Hardel and Humane Officer Jeannette Newell explained the situation to the committee. 23 dogs were taken from this home in very bad conditions.
Adjourn. Motion: Co. Bd. Chr. Koeppen moved and Supr. Flease seconded the motion to adjourn at 11:40 a.m. The motion carried without a negative vote. Meeting was adjourned.
Mary A. Robbins, County Clerk