Waupaca County Finance and Human Resource Committee

Minutes – March 13, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz-excused, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Mike Mazemke, Bob Reath, Chuck Price, Jeff Siewert, Brad Hardel, Leighton Trice, Roger Holman and Dean Steingraber.

Review and Approve Agenda.  Motion:  Supr. Flease moved and Supr. G. Murphy seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Penney moved and Supr. Barrington seconded the motion to approve the minutes of the February 13, 2013 meeting.  The motion carried without a negative vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of -$45,140.75, shows negative only because a bond payment was made the first of March.   Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file. 

Maintenance Supervisor Leighton Trice.  The UPS (Uninterrupted Power Source) at the Law Enforcement Center needs to be upgraded, they will not longer service the one that we have and this is a critical function, they have had this one for 16 yrs.  He does have a proposal of approx. $47,000; this money would come from the Jail Improvement Restricted Fund.  Motion:  Supr. Barrington moved and Co. Bd. Chair Koeppen seconded the motion to approve this upgrade to the UPS System not to exceed $50,000.00 and Public Property Committee approval.  The motion carried without a negative vote.

Information Systems – Director Robert Reath.  Bob presented the monthly bills.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly bills.  Motion carried without a negative vote. 

Bob introduced Joel Mikulsky from MC&E (Multimedia Communications & Engineering, Inc.)  Joel was asked to prepare a WAN Comprehensive Report & Estimates for the possibility of installing fiber optics.  The full report is on file in the County Clerk’s office.  The first option would be to run the fiber optics to the Highway shop, this could then be used as disaster recovery site for a secure location and it would give them faster speeds for their highway operations.

After discussion with Finance Director Heidi Dombrowski, Mary Robbins Admin. Coordinator and Dave Thiel, WCEDC Director, the Finance/HR Committee felt it was in the best interest of the county to delay moving forward with the contingency fund transfer until after further investigation and creation of an Ad-Hoc Committee consisting of:  Chair Dick Koeppen, Heidi Dombrowski, Bob Reath, Chris Dalhoe, Mary Robbins, Dave Thiel, Andy Carlin, Leighton Trice and Joel Mikulsky as advisor.  This will be placed on next month’s agenda for an update and further action if required.

Finance Director’s Report – Heidi Dombrowski.  Heidi distributed 2012 current status.  All Departments stayed within budget.  All reports are on file in the Clerk’s office with these minutes.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to table Res. No. 35, until next month’s meeting.  The motion carried without a negative vote.

Update as of February 28, 2013 – 2013 Budget.  Nothing that stands out, everything seems to be in line at this point.

Indirect Cost Plan Project for the next 3 years.  She has received two proposals one from Sequoia for $4,395.00 and one from our current vendor Maximus for $4,700.00.  Motion:  Supr. Flease moved and Supr. Craig seconded the motion to approve the Indirect Cost Plan Project for the next 5 years to Sequoia Consulting Group in the amount not to exceed $4,395.00 for each year.  The motion carried without a negative vote.

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office. 

Waupaca County DOT Substance Abuse Policy.  Mandy explained that there is only one change to update and that is located on page 6. There had been two questions listed, they removed one question under Pre-Duty Use of Alcohol, when calling a driver in for duty outside of normal working hours, Waupaca County will ask the driver if he/she “is able to come to work.”  That would be the only change to this policy.  Motion:   Supr. Craig moved and Supr. Murphy seconded the motion to approve the above mentioned change.  The motion carried without a negative vote.

Performance Evaluation System.  Mandy shared with the committee the Performance Evaluation Team meeting summary and reviewed the new Employee Performance Evaluation form.  They will begin training everyone in April.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the Employee Performance Evaluation form.  The motion carried without a negative vote.

On-call Policy Update.  HR Committee reviewed this policy and to make it fair for everyone they would like to update the Personnel Policies and Procedures 8.05 ON-CALL COMPENSATION to add Information System staff under the $1.50 per hour.  Motion:  Supr. Craig moved and Co. Bd. Chair Koeppen seconded the motion to approve the addition of Information System staff for on-call compensation.  Motion carried without a negative vote.

DHHS – Director Chuck Price.  Res. No. 34 (2012-2013).  Chuck explained they would like to eliminate the production Manager and Vocational Skills Worker positions at Waupaca County Industries and create a full-time Transitional Specialist position and a Job Development/Job Coach Coordinator position at a Labor Grade WC 7, at no additional cost to the County or DHHS.  Motion:  Supr. Murphy moved and Co. Board Chr. Koeppen seconded the motion to forward to the full County Board, Res. No. 34 (2012-2013).  Motion carried without a negative vote.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Penney moved and Supr. Craig seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Craig moved and Supr. Murphy seconded the motion to adjourn at 11:35 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk