Waupaca County Finance and Human Resource Committee

Minutes – February 13, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington-excused, Craig, Federwitz-excused, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Mike Mazemke, Bob Reath, Terry Murphy, Dennis Kussmann, Randy Boehme, Chuck Price, Dave Neumann, Jeff Siewert, Brad Hardel, Andy Carlin, Jennifer Brickey, Roger Holman and Dean Steingraber.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Co. Bd. Chair Koeppen seconded the motion to approve the agenda with moving agenda item 5, I.S. Report to the first item on the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Flease moved and Supr. Murphy seconded the motion to approve the minutes of the January 9, 2013 meeting.  The motion carried without a negative vote.

Information Systems – Director Robert Reath.  The voice over IP phone system experienced a major outage this week, the problem has been resolved, Chris Dalhoe and Leighton Trice were able to work with the two connecting companies, EarthLink and ShorTel.  They have created protocol to prevent the lack of communication and to ensure that this does not happen again or at the very last will be resolved much quicker and in the proper manner.

Bob did bring up the option of a future bonding issue with perhaps using fiber optics, which is a much clearer connection and a longer life, 40 years.  They will be looking at this for a Capital Improvement Project in the future.  Bob will have Joel Mikulsky speak to the Finance & HR Committee to explain some of the finer details.

Bills:  Supr. Penney moved and Co. Bd. Chair Koeppen seconded the motion to approve the bills as presented.

The motion carried without a negative vote.

Courthouse Security- Legislative, Judicial, Ethics, Safety & Security Committee Chair Dennis Kussmann, Supr. Terry Murphy and Supr. Dave Neumann.  Supr. Kussmann informed the committee that his committee reviewed our security issues here at the courthouse in light of all that is happening worldwide.  They sincerely felt that it may be time to bring back the metal detector security to the courthouse to protect our employees and citizens. 

They realize that the money for this year may not be totally available, but feel this is very necessary to at least get it up and running part-time, it will be using the Reserve Deputies and run through the Sheriff’s Department for scheduling.  They would request $15,000 for the rest of this year and when it is gone, it’s done and then next year they would like to see this program budgeted.  Dennis said that they have received an increase in pay from $14.50 to $17.00 per hour, so he knows this won’t take them very far.  They are afraid if something would happen and nothing has been done with security, the county could be held liable.  Co. Bd. Chr. Koeppen did a mini survey at the WCA Legislative Forum and 4 do have metal detectors and one has a full-time security officer.  Discussion on letting Identification Card carrying employees enter through the side doors if possible and disciplinary measures if they let unauthorized persons enter.

Resolution No. 32 (12-13) Contingency Fund Transfer for Courthouse Security.  The only funding available would be from the Contingency Fund.  Motion:  Co. Bd. Chr. Koeppen moved and Supr. Penney seconded the motion to approve a resolution for a $15,000 contingency fund transfer for part-time courthouse security at the front doors, details to be worked out by Legislative Committee and the Sheriff.  The motion carried without a negative vote.

DHHS Director Chuck Price.  Chuck introduced Jennifer Brickey as the new Fiscal Administrator for the Dept. of Health & Human Services.  She has an Associate’s Degree in Human Resources and an Associate’s Degree in Accounting.  She will work closely with DHHS Management Team and our Finance Department.

Resolution No. 31 (12-13), Eliminates the Lead Social Worker in the Children and Families Division and creates a full-time Initial Assessment/Intake Supervisor (Waupaca County Grade 14), no increased budget expense to the department.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to recommend to the full County Board.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi distributed and reviewed the 2012 Financial Update at 100 % of the total budget used, second run.  Heidi discussed the Jurisdictional Transfer of Co. Rd. K, hopefully we will be able to transfer monies to CIP dollars if allowable.  Heidi suggested that we need to put additional money back into the Transportation Fund.  Dept. Heads will need to look at this for the upcoming budget.  Health & Human Services has revenue to be booked and would like to book this back to 2012.

Update as of 01/31/2013 Budget.  Capital purchases are usually asked to hold off purchases until March or April and if they need to purchase sooner they need to put a request for funds into Heidi to bring to inform this committee.  Lakeview Manor needs a roof top unit replacement, and Finance Director approved this early purchase.

Heidi informed the committee that she has been re-elected to the Joint Public Finance Authority Board.  Report was placed on file in the Clerk’s office.

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. G. Murphy moved and Supr. Craig seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $3,298,888.15.   Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Supr. Craig complimented Treasurer Clyde and his staff for the work they do to keep the Treasurer’s informed and mailing out the payment that is expected from each of them.  February 20^th is the settlement date for taxes.  Treasurer’s Report placed on file. 

Register of Deeds Michael Mazemke – 2012 Overview.  As the committee of jurisdiction Mike presented a 2012 Overview from his department.  He will take this report to the full County Board next Tuesday.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office.  Mandy discussed the upcoming changes to our health insurance under the Health Care Reform Impact Study and she will have Jay from Associated??????, our Insurance consultant appear before the committee to explain the changes and the county’s options.

Mandy updated the committee on the new Performance Evaluation Team progress, they will be meeting February 21^st.  This should be ready for implementation soon, and HR will be scheduling training for all Managers/Supervisors/Dept. Heads.

Resolution No. 29 (12-13) Slight change in hours for the GIS/Conservation Technician in the Department of Environmental Resources Management.  A resolution had formerly been adopted to place the hours at .55 FTE, DERM Director Roger Holman would like to adjust that down to .50 FTE.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve to forward the resolution to the full County Board.  Motion carried without a negative vote.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Craig moved and Supr. Flease seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Co. Bd. Chr. Koeppen moved and Supr. Flease seconded the motion to adjourn at 11:05 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk