Waupaca County Finance and Human Resource Committee

Minutes – January 9, 2013

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Jeff Siewert, Andy Carlin, Brad Hardel, Chris Dalhoe, Joel M, Mike Mazemke, Chuck Price, and Al Kraeger.

Review and Approve Agenda.  Motion:  Supr. Flease moved and Co. Bd. Chair Koeppen seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Barrington moved and Supr. Federwitz seconded the motion to approve the minutes of the December 11, 2012 meeting.  The motion carried without a negative vote.

J. Michael Blaska, WCA Services Inc. representing Boston Mutual today for life insurance.  He would like to present these insurance options to all of the employees, they need to speak directly to the employees one time and then be available onsite anywhere that is convenient for the employees for a onetime enrollment.  HR Director Mandy Welch explained that the county has offered Sun Life as an option to all employees.  Mr. Blaska said that this will be a payroll deduction and open enrollment one time.  Motion:  Co. Bd. Chair Koeppen moved and Supr. Barrington seconded the motion to have Mandy Welch and Mike Blaska work together to set up a mutually agreed upon time to present this to the employees, sometime in the Spring.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi distributed and reviewed the 2012 Financial Update at 100 %  of the total budget used.  Good news is that the General Fund Balance Policy we have reached the 25% Operating Revenue directive and are over by the amount of $140,304.  Report was placed on file

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $1,852,4333.52  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Clyde reported that the collection of taxes for the Town of Weyauwega is going very well.  Treasurer’s Report placed on file. 

Information Systems – Chris Dalhoe.  Chris & Joel Makulski, MC & E Coordinator for the VOIP system reported on the progress of ShorTel and Camera Corner, 95% complete.  The complete report is on file with these minutes in the County Clerk’s office.   Bills:  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the bills.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office.  Mandy reminded everyone of the mandatory training scheduled for Friday, Jan. 25^th, 2013 from 9 a.m. until noon.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Flease moved and Supr. Federwitz seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Adjourn.  Motion:  Co. Bd. Chr. Koeppen moved and Supr. Craig seconded the motion to adjourn at 11:00 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk