Waupaca County Finance and Human Resource Committee

Minutes – December 12, 2012

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Brad Hardel, Dean Steingraber, Leighton Trice, Chuck Price, Dave Thiel Chris Dalhoe and Bob Reath.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. G. Murphy seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Barrington moved and Supr. Federwitz seconded the motion to approve the minutes of the Nov. 6, 2012 meeting.  The motion carried without a negative vote.

WCEDC Executive Director Dave Thiel.  Dave Thiel explained the revisions to the Revolving Loan Fund Manual that Lower to Medium Income (LMI) regulations upgraded to be in compliance with all local, state and federal laws.  Dave explained that in six (6) months the RFL Fund will be regionalized for any loans over $200,000.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the changes and forward to the full County Board.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi reviewed the 2012 Financial Update at 92% of the total budget used or less.  Report was placed on file.  Heidi is pleased to report that the county looks to be in very good shape for the year ending 2012, barring any unforeseen expenditures.  They still have revenues to book for this year.  She mentioned to the committee that she has added Debt Services information to her monthly report.

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $671,886.14.  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Treasurer’s Report placed on file. 

Clyde has received a request from the Town of Weyauwega to collect property taxes.  Motion:  Supr. Barrington moved and Supr. G. Murphy seconded the motion to approve the Treasurer’s Office collecting property taxes for the Town of Weyauwega, County of Waupaca.  The motion carried without a negative vote.

Maintenance Supervisor Leighton Trice.  Leighton explained that the card reader from SGTS for the IndentiCard program needs to be upgraded, the parts for the printing of the name badges is old and now obsolete for parts.  He has been working with SGTS to upgrade for a price not to exceed $32,000 and this will be taken from Maintenance current budget.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the expenditure not to exceed $32,000 for the purchase of an upgrade to the card readers and with Public Property approval.  The motion carried without a negative vote.

Information Systems – Bob Reath & Chris Dalhoe.  Chris reported that the ShorTel systems are having some problems at the Sheriff’s Dept.  ModuCom and ShorTel are working with Brent to figure out the kinks.  Bills:  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the bills.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office. 

Compensation and Salary Study appeals results.

            Title Adjustments:        Corporation Counsel:  Legal Assistant

                                                Register in Probate/Probate Court Commissioner

                                                Deputy Register in Probate/Probate Registrar

                                                Community Behavior Health Manager

            Grade Appeals Recommended:

                                                Deputy County Clerk – Grade 4

                                                Parts & Receiving Specialist – Grade 7

                                                LPN – L5 new grade

            Implementation Change:

                                                Social Worker (2) additional steps on anniversary date

                                                GIS Specialist – 1 year anniversary step adjustment

Motion:  Supr. Federwitz moved and Supr. G. Murphy seconded the motion to approve the recommendations.  The motion carried without a negative vote.

Lakeview Manor On-Call Adjustment.  A resolution (Res. No. 8) was passed earlier this year, new agreement on file in the Clerk’s office with these minutes, to include On-Call base rates with an additional premium of $2.50 per hour.  Motion:  Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the change.  The motion carried without a negative vote.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Wisconsin County Mutual Insurance Renewals:  Motion:  Supr. G. Murphy moved and Supr. Flease seconded the motion to approve renewing with WCMI and to keep the deductible at $10,000.00.

Clerk Robbins will place County Official Newspaper rotation on the next Executive Committee’s agenda.  The county will stay with Marion Advertiser for 2013.

Adjourn.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to adjourn at 10:40 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk