Waupaca County Finance and Human Resource Committee

Minutes – November 7, 2012

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Sheri Wieters, Mandy Welch, Brad Hardel, Andy Carlin, Chris Dalhoe, Roger Holman, Chuck Price and Bob Reath.

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Review and Approve Agenda.  Motion:  Supr. Flease moved and Supr. G. Murphy seconded the motion to approve the agenda as amended. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Co. Bd. Chair Koeppen moved and Supr. Barrington seconded the motion to approve the minutes of the Oct. 10, 2012 meeting.  The motion carried without a negative vote.

Finance Director’s Report – Sheri Wieters.  Sheri reviewed the 2012 Financial Update at 84% of the total budget used or less.  Report was placed on file. 

Res. No. 26 (12-13) Year 2013 Budget.  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to forward the budget resolution on to the full board.  Motion carried without a negative vote.

Finance Director Heidi Dombrowski requested to carry over 4 days of vacation.  Motion:  Supr. Barrington moved and Supr. G. Murphy seconded the motion to approve the carry over vacation.

Motion carried without a negative vote.

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote.

Treasurer’s Report – Sheri Wieters for Clyde Tellock.  Cash on hand of $922,427.78.  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Treasurer’s Report placed on file. 

Information Systems – Bob Reath & Chris Dalhoe.  Chris reported that the VOIP system went live with relatively small amount of problems, more users just getting use to it, they will be working with the Highway Department, that building is very old and presents some challenges.  Discussion on upgrading the County Board Room for presentations, such as a Smart Board, mentioned Skype and electronic upgrading that is out there and available.

Bills:  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the monthly bills.  The motion carried.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office.  HR Office has received 58 appeals to the Compensation Classification Study. Charlie Carlson will review them and have a decision by the end of the month or the first week of December.

IHO Lakeview Manor employee grievance has been set for County Board on Tuesday at 11:00 a.m. November 13^th.  EEOC training has been tentatively set for Monday, December 10^th at 10:00 a.m. for the County Board and Elected Officials/Directors/Managers/Supervisors. 

Corp Counsel Jeff Siewert, Atty. Andy Phillips, HR Director Mandy Welch and Admin. Coordinator Mary Robbins will be participating in a conference call on Thursday with John Spiegelhoff  to address the ground rules, procedures for the Appeal.  Mandy will send out an informative memo along with the County Board packet to spell out the process.

Highway Department asked to negotiate, however, they are no longer a certified union, there will be no negotiations.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

Clerk Robbins will place County Official Newspaper rotation on next month’s agenda.

Adjourn.  Motion:  Supr. Flease moved and Supr. Penney seconded the motion to adjourn at 10:15 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk