Waupaca County Finance and Human Resource Committee

Minutes – October 10, 2012

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Mandy Welch, Al Kraeger, Wayne Knutson, Dave Thiel, Clyde Tellock, Melissa Drews, Andy Carlin, Terrie Tews, Chris Dalhoe, Roger Holman, Chuck Price, Leighton Trice, Brad Hardel, Mike Koles.

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Review and Approve Agenda.  Motion:  Chair Koeppen moved and Supr. Federwitz seconded the motion to approve the agenda as amended. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr.  Craig moved and Supr. Barrington seconded the motion to approve the minutes of the Sept. 12 and Sept. 27^th meetings.  The motion carried without a negative vote.

Central Wisconsin Consortium – CDBG – Dave Thiel, Administrator.  Dave informed the committee that the required Public Hearing for the CDBG Central Wisconsin Consortium will be held today at 1:30 p.m. here at the Courthouse in the County Board Room.  There are 9 counties in this consortium; Adams, Green Lake, Juneau, Marathon, Marquette, Portage, Waupaca, Waushara, and Wood.  Mr. Thiel needs to have authorization for submittal of the Central Housing Consortium to submit an application for the 2012 CDBG Housing Grant Program on behalf of these 9 counties.

Motion:  Supr. Craig moved and Supr. Murphy seconded the motion to authorize Dave Theil, Executive Director of Waupaca County Economic Development Corporation to submit the CDBG 2012-2013 Grant application.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi reviewed the 2012 Financial Update at 75% of the total budget used or less and update on Capital Projects.  Report was placed on file. 

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote. Co. Bd. Chair abstained from the vote

Treasurer’s Report – Clyde Tellock, Treasurer.  Cash on hand of $156,904.27.  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Treasurer’s Report placed on file. 

Information Systems – Chris Dalhoe.  Chris was sitting in for Bob Reath.  Chris reported that the VOIP system implementation should be ready to go by October 18^th.  Their budget is in good shape.  Discussion on personal use of county property such as computers, smart phones, etc. Bills:  Motion:  Supr. Penney moved and Supr. Flease seconded the motion to approve the monthly bills.  The motion carried.

Human Resource Director Amanda Welch and Jackie Hoffman.  Mandy presented her monthly report which is on file in the Clerk’s office.  They presented the 2013 position count for each department.  Mandy reported that they have selected Mary Scoon as the Impartial Hearing Officer.  We do need to have training by the DWFD by the end of the year, all county board supervisors and all supervisors/managers/directors must attend this session.

Lakeview Manor hourly format need to have County Board approval.  Pay for performance will be worked out by the Administrator at a later time.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve forward Lakeview Manor’s Classification and Compensation Plan to the full county board.  The motion carried without a negative vote.

2013 Budget year new positions request.  The HR Committee recommended for approval the Sheriff’s Department to upgrade a Communication Sergeant position to a Communication Captain for the E911 Communication Center and to create a DHHS Fiscal Director and reclassify the Business Manager position to an Accountant position under the Fiscal Director.  Motion:  Supr. Federwitz moved and Supr. Barrington seconded the motion to approve the HR Committee’s recommendations.  The motion carried without a negative vote.

Discussion was held concerning a FTE Support Technician in the Information Systems Department and further review on the Detective Sgt. (w/equipment costs) and the E911 Supervisor to Corporal to be placed on hold until money becomes available.  Motion:  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to place these positions on hold as recommended until further review.  The motion carried without a negative vote.

The Finance and HR Committee felt that Resolution No. 11 (2012-1013) should be corrected to read Planning & Zoning Director, not just Planning Director.  Clerk will correct the resolution title.

Mandy and Jackie explained the Health Insurance Plan Administration.  Jay Scott, our Health Insurance Consultant did get requests for a new Plan Administrator for a medical cost comparison.  The two we received were Auxiant (our existing Administrator) and Anthem/Blue Cross/Blue Shield.  Information is on file.  Motion:  Supr. Craig moved and County Board Chair Koeppen seconded the motion to award the Health Insurance Plan Administration to Anthem Blue Cross/Blue Shield for 2013.  The motion carried without a negative vote.

Dental Insurance, they will come back to the committee with options for Dental Insurance.

Protective Employees Health Insurance Plan Design.  Note that negotiations are ongoing with the Protective Employees Health Insurance.  Motion:  Supr. Federwitz moved and Co. Bd. Chr. Koeppen seconded the motion to approve the HR Director to move forward with $3,000 single deductible and $6,000 family deductible.  Plan A 21% savings.  The motion carried without a negative vote.

County Clerk – Mary Robbins:

 Per Diem & Mileage expense:  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the per diem and mileage expense.  Motion carried without a negative vote.

            Care of Veterans Graves:  Motion:  Supr. Flease moved and Supr. Murphy seconded the motion to approve the claims for the care of Veterans Graves.  Motion carried without a negative vote.

            Dog Listing Reimbursement:  Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the Dog Listing Reimbursements to municipalities as submitted.  Motion carried without a negative vote.

2013 Budget – Finance Director Heidi Dombrowski.  Heidi presented the Waupaca County Year 2013 Proposed Operating, Special Purpose and Debt Service Budgets.  Heidi noted all of the changes from decisions made at last month’s meeting.  Heidi reported that Waupaca County’s overall allowable levy increase is $128,801.  An increase to contingency fund appropriations would need to be made in order to capture all allowable levy bases.

Table of Organization was presented for Waupaca County.  Motion:  Supr. Barrington moved and Murphy seconded the motion to approve Waupaca County’s Table of Organization as presented.  The motion carried without a negative vote.

Motion:  Supr. Murphy moved and Supr. Federwitz seconded the motion to increase the Contingency Fund to $271,739.  The motion carried without a negative vote.

Motion:  Supr. Murphy moved and Supr. Barrington seconded the motion to approve the 2013 proposed budget tax levy of $23,403,541.00 and forward to the full County Board.  Motion carried without a negative vote.

Adjourn.  Motion:  Supr. Barrington moved and Co. Bd. Chr. Koeppen seconded the motion to adjourn at 11:50 a.m.  The motion carried without a negative vote.  Meeting was adjourned.

Mary A. Robbins, County Clerk