Waupaca County Finance and Human Resource Committee
Minutes – September 12, 2012
Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Loughrin, Suprs. Barrington, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present. Others present: Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Jeff Siewert, Wayne Knutson, Chris Dalhoe, Melissa Drews, Jackie Hoffman, Brad Hardel, Roger Holman, Al Kraeger, Terry Wilz, Todd Rasmussen, Scott Lewis, Mike Mazemke, Dean Steingraber and Paul Denis.
Review and Approve Agenda. Motion: Supr. Barrington moved and Supr. Flease seconded the motion to approve the agenda as amended. The motion carried without a negative vote.
Review and Approve Minutes. Motion: Supr. G. Murphy moved and Co. Bd. Chr. Koeppen seconded the motion to approve the minutes of the August 8, 2012 and September 7, 2012 meeting. The motion carried without a negative vote.
Auditor’s 2011 Report – Paul Denis, Schenck. Mr. Schenck reviewed the notes on the Year End Closing and Financial Reporting, the Financial Reporting for Federal and State Financial Assistance and the Management Report. These reports are on file in their entirety and will be presented to the County Board on September 18th.
Finance Director’s Report – Heidi Dombrowski. Heidi reviewed the 2012 Financial Update at 67% of the total budget used or less and update on Capital Projects. Some revenues need to be booked for August. Report was placed on file. Heidi mentioned that she is having the same issue with Indirect Cost Allocation as last year and would like to do an RFP for the next contract, this contract expires at the end of the year.
Vouchers. Monthly vouchers were presented. Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly vouchers. The motion carried without a negative vote. Co. Bd. Chair abstained from the vote
Treasurer’s Report – Clyde Tellock, Treasurer. Cash on hand of $737,551.54. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Information Systems – Chris Dalhoe. Chris was sitting in for Bob Reath. Chris reported that the VOIP system implementation has been pushed back 3 weeks. They do have a request for an LTE IT person for the Sheriff’s Spillman administration. Law Enforcement Committee approved 20 hours per week and I.S. is requesting a full-time new Technician position for 2013. Bills: Motion: Supr. Craig moved and Supr. Penney seconded the motion to approve the monthly bills. The motion carried.
Human Resource Director Amanda Welch. Mandy presented her monthly report which is on file in the Clerk’s office.
Mandy informed the committee that they are putting together a Table of Organization to be included with the 2013 budget. Mandy presented updates on the Compensation Classification Study.
Res. No. 17- Land & Water Conservation Technician position. Motion: Supr. Craig moved and Supr. Federwitz seconded the motion to forward the resolution to the full County Board. The motion was carried without a negative vote.
Lakeview Manor - Res. No. 18 Post Employment Health Plan Designation. Motion: Supr. Federwitz moved and Supr. Barrington seconded the motion to forward the resolution to the full County Board. The motion carried without a negative vote.
Mandy updated on the Classification and Compensation Study. The cost to the budget will be $90,618 approximately .48% of the 2013 payroll budget. Mandy and Jackie Hoffmann reviewed the health insurance rate for next year and recommended that we stay status quo for next year and will look at changes in 2014 when Pres. Obama’s health care reform will begin. Cost paid with savings.
Law Enforcement $135,792.00 that has not been contributed by the Protective Law Enforcement Officers. An option to help defray this cost would be to implement a high deductible on their insurance plan. There are 36 employees not paying their portion of the WRS contribution of 5.9%.
Motion: Supr. Federwitz moved and Co. Bd. Chair Koeppen seconded the motion to authorize Human Resources to pursue high deductible insurance rates to this group and bring back to the committee. The motion carried without a negative vote.
Motion on to Set Health Insurance budget rate: Co. Bd. Chair Koeppen moved and Supr. Barrington seconded the motion to set the health insurance budget rate at 0% for next year. The motion carried without a negative vote.
County Clerk – Mary Robbins:
Res. No. 20 – Fair and Open Housing Resolution. Motion: Supr. Barrington moved and Supr. Craig seconded the motion to forward this resolution to the full county board. The motion carried without a negative vote.
Approve/Deny County Board Claims: Per Diems & Mileage Motion: Co. Bd. Chr. Koeppen moved and Supr. Federwitz seconded the motion to approve the per diem and mileage. The motion carried without a negative vote.
Chair Loughrin called a short recess and will reconvene the meeting.
2013 Budget – Finance Director Heidi Dombrowski. Heidi presented the Summary of Waupaca County’s Year 2013 Proposed Operating, Special Purpose and Debt Service Budgets. Net new construction is at .58% or $267,185. If you go above the net you will need a reduction of $127,109.
No decisions were made at this time; Heidi will go over all budgets in more detail at the next meeting. Next meeting will be scheduled for September 27, 2013 and then after the regular Finance Meeting on October 10th, should be the final numbers to present for the reading of the budget on October 30th. Reports presented are on file.
Adjourn. Motion: Supr. Flease moved and Supr. Federwitz seconded the motion to adjourn at 11:50 a.m. The motion carried without a negative vote. Meeting was adjourned.
Mary A. Robbins, County Clerk