Waupaca County Finance and Human Resource Committee
Minutes – August 8, 2012
Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Loughrin, Suprs. Barrington, Craig, Federwitz--excused, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, present. Others present: Mary Robbins, Heidi Dombrowski, Mandy Welch, Clyde Tellock, Wayne Knutson, Chuck Price, Michael Mazemke, Chris Dalhoe, Jeff Siewert, Al Kraeger and Roger Holman.
Review and Approve Agenda. Motion: Supr. Barrington moved and Supr. Penney seconded the motion to approve the agenda as amended. The motion carried without a negative vote.
Review and Approve Minutes. Motion: Supr. Murphy moved and Supr. Penney seconded the motion to approve the minutes of the July11, 2012 meeting. The motion carried without a negative vote.
Finance Director’s Report – Heidi Dombrowski. Heidi reviewed the 2012 Financial Update at 59% of the total budget used or less and update on Capital Projects. Report was placed on file.
They have hired a LTE for DHHS Financials and to help the Finance Department, right now the funding is coming from DHHS. DHHS Director Chuck Price and Finance Director Heidi Dombrowski are looking at the financials and to keep them up to date, as the Office Business Manager is out on a medical leave. They will be doing mileage checks as direct deposit.
Heidi would like to set some budget meeting dates. Extend regular meeting date of September 12th , September 27th at 9:00 a.m. and October 10th extend regular meeting date. Charlie Carlson will hold a special meeting on Friday, Sept. 7th at 9 a.m. with Finance and HR Committee.
Vouchers. Monthly vouchers were presented. Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the monthly vouchers. The motion carried without a negative vote. Co. Bd. Chair abstained from the vote
Treasurer’s Report – Clyde Tellock, Treasurer. Cash on hand of $9,215,257.23. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Treasurer’s Report placed on file.
Information Systems – Chris Dalhoe. Chris was sitting in for Bob Reath. Chris reported that things are moving ahead with the VOIP system, Brent is heading that project. They do have a few policy changes, Androids are now acceptable and they are planning 2013 budget. Bills: Motion: Co. Bd. Supr. Koeppen moved and Supr. Penney seconded the motion to approve the monthly bills. The motion carried.
Human Resource Director Amanda Welch. Mandy presented her monthly report which is on file in the Clerk’s office with these minutes. Mentioned the meeting with Charles Carlson on September 7th and would like to hold a special meeting with the County Board on Monday, September 17th. Mandy mentioned that employees and Co. Bd. Supervisors need to attend training on Nepotism, Harassment and Conflict of Interest training by DWD Maria Flores. They are looking at about 2 to 2 1/2 hr. training.
Mandy presented changes to the Personnel Policies and Procedures Manual in Sec. 15 – Harassment & Retaliation –Free Work Place, Section 7, Conditions of Employment; Definitions; Section 5 – Recruitment and Selection; Policy implementation. Motion: Supr. Craig moved and Supr. Murphy seconded the motion to approve the changes to the Policies and Procedures manual, with the provision that if there is a complaint against the HR Director they will contract with an outside source. The motion carried without a negative vote.
DHHS Res. No. 15 Volunteer Coordinator position status change. DHHS Director Chuck Price explained that they have found that this position is best served with more hours, they would like to see this position change from .5 FTE to .8 FTE effective September 1, 2012. Motion: Supr. Flease moved and Supr. Murphy seconded the motion to approve forwarded Res. No. 15 to the full County Board. The motion was carried without a negative vote.
DHHS Res. No. 16 Eliminate 2 Part-time RN positions and return to a FTE RN. DHHS Director Chuck Price explained that they need a full time RN in the Community Behavioral Health Unit/CSP Program. Motion: Supr. Barrington moved and Supr. Craig seconded the motion to approve Res. No. 16 and forward this to the full County Board. The motion carried without a negative vote.
County Clerk – Mary Robbins:
Approve/Deny County Board Claims: Per Diems & Mileage Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve the per diem and mileage. The motion carried without a negative vote.
Chair Loughrin called a short recess and will reconvene the meeting to go into Closed Session as noted below.
10:30 a.m. Chair Loughrin called the meeting to order.
Motion: Supr. Barrington moved and Supr. Flease seconded the motion to go into closed session pursuant to WI State Statutes 19.85(1)(c) for Planning & Zoning Director interviews. This will be a joint meeting of the Finance and HR Committee with Planning and Zoning Committee. Roll call was taken: Loughrin-yes; Barrington-yes; Craig-yes, Flease-yes, G. Murphy-yes; Penney-yes; Koeppen-yes; Ellis-yes. Unanimous decision to go into closed session.
CLOSED SESSION.
Motion: Supr. Flease moved and Supr. Barrington moved to adjourn in closed session. Roll call: Loughrin-yes; Barrington-yes; Craig-yes, Flease-yes, G. Murphy-yes; Penney-yes; Koeppen-yes; Ellis-yes. Unanimous decision to adjourn in closed session at 12:45 p.m.
Mary A. Robbins, County Clerk