Waupaca County Finance and Human Resource Committee

Minutes – May 9, 2012

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Brown, Craig, Federwitz, Flease, G. Murphy, Penney and Co. Bd. Chr. Koeppen, all members present.  Others present:  Mary Robbins, Heidi Dombrowski, Clyde Tellock, Melissa Drews, Jeff Siewert, Brad Hardel, Chuck Price, Roger Holman, Chris Dalhoe, Mike Mazemke, Andy Carlin, Al Kraeger, Mandy Welch, and Dean Steingraber.

Review and Approve Agenda.  Motion:  Supr. G. Murphy moved and Supr. Flease seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr.  Penney moved and Supr. Craig seconded the motion to approve the minutes of the April 11, 2012 meeting.  The motion carried without a negative vote.

Election of Officers.  Clerk Robbins opened up the election of committee officers.  Nominations for Chair:  Co. Bd. Chr. Koeppen nominated Supr. Jim Loughrin and Supr. Murphy seconded the motion.  Nominations were called 3 times.  Supr. Penney moved and Supr. Craig seconded the motion to cast a unanimous ballot and close the election for Supr. Jim Loughrin.  The motion was carried without a negative vote.

Chair Loughrin thanked the committee for their confidence in him.  Chair Loughrin opened up nominations for Vice Chair.  Supr. Penney moved and Supr. Craig seconded the motion to nominate Co. Bd. Chr. Koeppen, called three times for nominations.  Supr. Craig moved and Supr. Flease seconded the motion to close the nominations and cast a unanimous ballot for Co. Bd. Chr. Koeppen.  The motion carried without a negative vote.

Chair Loughrin welcomed new member DuWayne Federwitz to the committee.

Finance Director’s Report – Heidi Dombrowski.  Heidi reviewed the 2012 Financial Update at 33% of the total budget used or less, she doesn’t see any thing that stands out that would be a caution, report was placed on file. 

Lakeview Manor-Administrator Melissa Drews. 

Vouchers.  Monthly vouchers were presented.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the monthly vouchers.  The motion carried without a negative vote.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $1,393,604.54.  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.      Treasurer’s Report placed on file.  Clyde explained that they would be going forward on the foreclosure bids and appraising the properties.

Information Systems – Chris Dalhoe.  Chris explained that the Voice Over IP will begin in about two weeks. The e-mail encryption, which is a type of censorship on incoming mail that has perhaps bad language or inappropriate words.  This fall they are looking at hiring an LTE while Cindy is out of the office.  Bills:  Motion:   Supr. Barrington moved and Supr. Penney seconded the motion to approve the monthly bills.  The motion carried.

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office with these minutes.  Mandy updated the committee on the compensation salary study, job description questionnaires (JDQ’s) will be due to the HR Dept. by Monday, May 14^th.  They have had the good fortune to be able to hire an Intern from UW Stevens Point for the summer, to catch their office up on paper work and filing.

Lakeview Manor Administrator Melissa Drews requested the approval of an On-Call Personnel pay schedule and policy.  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the policy and forward to County Board for approval.  The motion carried without a negative vote.

Sheriff Department – Sheriff Hardel.  Sheriff  Hardel presented two resolutions , one to increase the Water Patrol salary from $14.50 per hour to $15.50 per hour and the second one to increase the Reserve Deputies salary from $14.50 to $15.50 to make them equal and the Water patrol Supervisor to be paid $18.25 per hour.

Motion:  Supr. Barrington moved and Co. Bd. Chr. Koeppen seconded the motion to strike the first Whereas; and replace it with Whereas, the Department of Natural Resources has a reimbursement program to offset the expenditures in the Water Patrol and forward the amended resolutions on to the full County Board for approval.  The amendment was carried without a negative vote.  Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve the motion as amended and forward to the full County Board.  The motion carried without a negative vote.

Supr. Barrington moved and Supr. Federwitz seconded the motion to amend Res. No. 6 by removing the first Whereas and replace it with; Whereas, this program is funded by billing back each event that utilizes the Deputy Reserves. The motion carried without a negative vote.  Co. Bd. Chr. Koeppen moved and Supr. Barrington seconded the motion to approve Res. No. 6 as amended and forward to the full County Board.  The motion carried without a negative vote.

Highway Commissioner Dean Steingraber.  2011 Financial Report.  Dean reviewed the 2011 Financial Report that he will be presenting to the full board on May 15^th.

(Chr. Loughrin was excused from the meeting at 10:55 a.m.)  V. Chr. Koeppen resumed the meeting.

County Clerk – Mary Robbins:

Approve/Deny County Board Claims:  Per Diems & Mileage Motion:  Supr. Craig moved and Supr. Federwitz seconded the motion to approve the per diem and mileage.  The motion carried without a negative vote.

 Adjourn.  Motion:  Supr. Flease moved and Supr. Barrington seconded the motion to adjourn the meeting.  The meeting was adjourned at  11:04 a.m.

Mary A. Robbins, County Clerk