Waupaca County Finance and Human Resource Committee
Minutes – March 14, 2012
Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement.
Roll Call: Chr. Loughrin, Suprs. Barrington, Brown, Craig, Flease, G. Murphy, Penney were present and Co. Bd. Chr. Koeppen, all members present. Others present: Mary Robbins, Heidi Dombrowski, Clyde Tellock, Mike Mazemke, Jeff Siewert, Andy Carlin, Dean Steingraber, Wayne Knutson, Chuck Price, Chris Dalhoe, Bob Reath, Brad Hardel, Melissa Schwartz, Al Kraeger, Chris Dalhoe, Robert Reath, Roger Holman and Charlie Carlson.
Review and Approve Agenda. Motion: Supr. Brown moved and Supr. Barrington seconded the motion to approve the agenda with moving Classification & Compensation up first on the agenda. The motion carried without a negative vote.
Review and Approve Minutes. Motion: Co. Bd. Chr. Koeppen moved and Supr. Murphy seconded the motion to approve the minutes of the January 11, 2012 meeting. The motion carried without a negative vote.
Introduction of Chuck Price, DHHS Director and welcome.
Human Resource Director Amanda Welch. Ms. Welch introduced Charlie Carlson to speak about developing a Classification and Compensation Salary Structure Comprehensive Plan. We currently have 9 different salary structures. He spoke of exciting times that we can start with a new slate and compare not only with other public entities but also with the private sector. He spoke on the markets, what position to take, step plan recommendations, performance evaluations. The plan would be a cost per position that is taken in consideration in the plan document.
Mandy said that we would have to use contingency fund transfer money with a resolution to go to the full board for approval, the cost would be approximately $75,000 to implement and if this would be approved now we would be able to have something in place by late fall of this year. Res. No. 36 (2011-2012) Contingency Fund Transfer. Motion: Co. Bd. Chair Koeppen moved and Supr. Barrington seconded the motion to approve the use of Charlie Carlson and a contingency transfer of $75,000 for the Classification and Compensation Salary Study to go to the full County Board for approval. The motion carried without a negative vote.
Treasurer’s Report – Clyde Tellock. Cash on hand of $1,309,113.16. Reviewed: Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments. Tax bills have been sent out. Treasurer’s Report placed on file.
Information Systems – Bob Reath, Director. Bills: Motion: Supr. Craig moved and Co. Bd. Chr. Seconded the motion to approve the monthly bills. The motion carried. Chris Dalhoe and Bob gave an update on the Voice Over IP for the phone systems. There were 5 vendors that provided demonstrations and the consulting firm reviewed all bids and after thorough review of the proposals and subsequent systems demos of the finalists, Waupaca County and MC&E are engaging Camera Corner Connecting Point’s proposed ShoreTel system for their VoIP Telephony need for the sum of $160,796.00. Determining factors are made a part of this record and placed on file with these minutes in the Clerk’s Office. They spoke about an installation to replace the DRI system in DHHS which the purchase price for the hardware would be $10,000. Finance Director Heidi Dombrowski explained will be taken out of the Contingency Fund with a Resolution to go to the County Board. Motion: Co. Bd. Chr. Koeppen moved and Supr. G. Murphy seconded the motion to forward to the County Board for approval. The motion carried without a negative vote.
Human Resource Director Amanda Welch. Mandy presented her monthly report which is on file in the Clerk’s office with these minutes. Mandy presented Res. No. 32 renewal for the self-insured health insurance plan. Motion: Supr. Craig moved and Supr. Brown seconded the motion to approve forwarding the resolution to the full county board. The motion carried without a negative vote.
Res. No. 33 Elected Officials Salary (County Clerk, Treasurer and Register of Deeds). Motion: Co. Bd. Chr. Koeppen moved and Supr. Barrington seconded the motion to approve a 2% raise each of the 4 years and any additional cost of living increase that is authorized by the Board. The motion carried without a negative vote.
County Personnel Policies and Procedures Section 6, Use of County Property was reviewed by the committee as presented by HR Director Mandy Welch. Motion: Supr. G. Murphy moved and Supr. Brown seconded the motion to approve the policy. The motion carried without a negative vote.
Finance Director’s Report – Heidi Dombrowski. Heidi reviewed the 2012 Financial Update and is on file. Reviewed 2011 Update as of Dec. 31, 2011 and is on file.
The Year 2011 to Year 2012 non-lapsing appropriations were reviewed and presented to the committee. Motion: Supr. Craig moved and Supr. Brown seconded the motion to approve the appropriations as presented and is on file with these minutes.
Res. No. 34 (2011-2012) Contingency Fund Transfers for 2011. Motion: Supr. Craig moved and Supr. Barrington seconded the motion to approve forwarding this resolution to the full board in the amount of $220,000. The motion carried without a negative vote.
Voucher Approval. Motion: Supr. Craig moved and Supr. G. Murphy seconded the motion to approve the vouchers as presented. The motion carried with Co. Bd. Chr. Koeppen absent.
County Clerk – Mary Robbins:
Res. No. 31 (2011-2012) NaCo Drug Card Reimbursement. Clerk Robbins explained that by approving this resolution Waupaca County will receive a $1.00 back for every time the Prescription Discount Drug card is used by someone. Motion: Supr. Craig moved and Co. Bd. Chr. Koeppen seconded the motion to approve forwarding this resolution to the full board. The motion carried without a negative vote.
Approve/Deny County Board Claims: Per Diems & Mileage Motion: Co. Bd. Koeppen moved and Supr. Brown seconded the motion to approve the per diem and mileage. The motion carried without a negative vote.
Dog License Municipality Reimbursement. Motion: Supr. Penney moved and Supr. Barrington seconded the motion to approve reimbursing the municipalities for the dog license program.
Adjourn: Motion: Supr. Craig moved and Supr. Flease seconded the motion to adjourn the meeting .
Mary A. Robbins, County Clerk