Waupaca County Finance and Human Resource Committee

Minutes – January 11, 2012

Chr. Loughrin called the meeting to order at 9:00 a.m. and gave the opening meeting statement. 

Roll Call:  Chr. Loughrin, Suprs. Barrington, Brown, Craig, Flease, G. Murphy--excused, Penney were present and Co. Bd. Chr. Koeppen--excused.  Others present:  Mary Robbins, Heidi Dombrowski, Clyde Tellock, Chris Dalhoe, Dave Thiel, Cory Feller, Cory Kluge from Shamrock Heights, Roger Holman, Wayne Knutson, Jeff Siewert, Mandy Welch, Al Kraeger, Mike Mazemke.

Review and Approve Agenda.  Motion:  Supr. Craig moved and Supr. Brown seconded the motion to approve the agenda. The motion carried without a negative vote.

Review and Approve Minutes.  Motion:  Supr. Barrington moved and Supr. Flease seconded the motion to approve the minutes of the December 12, 2011 meeting.  The motion carried without a negative vote.

Waupaca County Economic Development Corporation – Dave Thiel Executive Director.  Dave Thiel introduced Cory Feller and Cory Kluge owners of the Shamrock Heights Golf course and Supper Club, located N5525 Old Hwy. 45, New London, WI.  The Waupaca County RLF Committee has met and approved the application for $100,000.  This would be contingent on the bank approval and appraisal.  Clerk Robbins read into the record (on file) a letter from Co. Bd. Chair Dick Koeppen supporting the revolving loan fund for this project; it would be a great benefit to the New London area and all of Waupaca County.  Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to forward this application to the full County Board.  The motion carried without a negative vote.

Finance Director’s Report – Heidi Dombrowski.  Heidi alerted the County Clerk that we had not received the Indirect Cost Allocations from Maximus, not happy with the service, the report provides information to set the Medicaid rates, and usually we have this report by September.  The contract will be up at the end of this year and we will probably be looking at a new company.  Finance Director and County Clerk will check their association’s contacts for recommendations.

Update as of December 31, 2011 – 2011 budget.  Many yearend adjustments will need to be made before final figures are calculated.  No review obviously for 2012 Budget at this point.  The entire report is on file with these minutes in the County Clerk’s office.

Voucher Approval.  Motion:  Supr. Brown moved and Supr. Penney seconded the motion to approve the vouchers as presented.  The motion carried with Co. Bd. Chr. Koeppen absent.

Veteran’s Service Officer Wayne Knutson was introduced to the Finance & HR Committee.

Treasurer’s Report – Clyde Tellock.  Cash on hand of $1,466,178.98.  Reviewed:  Investments, Tax Certificates, County Sales Tax, Interest on Delinquent Taxes, and Interest on Investments.  Tax bills have been sent out.  Sales tax revenue is looking very good.    Treasurer’s Report placed on file.

Information Systems Report – Chris Dalhoe.   Chris gave an update on the Information Systems Committee discussions and presented the bills for the month.  The issue with Weyauwega P.D. and City of Weyauwega and our consultant investigated the computer crash and it was found to be on the City of Weyauwega’s side, someone changed an IP Address.  Discussion on the cost of the error.  Mayor Don Morgan will be invited to the I.S. Systems Committee meeting for an update on the situation.

Bills:  Motion:  Supr. Craig moved and Supr. Penney seconded the motion to approve the monthly bills.   The motion carried without a negative vote. 

Human Resource Director Amanda Welch.  Mandy presented her monthly report which is on file in the Clerk’s office with these minutes.  

Interviews for DHHS Director have been scheduled for January 16^th and the successful candidates will move on to interviews by the DHHS Board and Finance & HR Committee on the January 26, 2012. 

Mandy explained that there have been some questions regarding pay for working on a holiday.  The time and a half would be for the actual holiday itself not the observed holiday that would be regular time.

Policies and Procedures are a work in progress, some issues to resolve.  We are creating small sub groups to work on issues such as public property issues, performance evaluations and defining committee responsibilities.  These will be brought back to the committee when final.

County Clerk – Mary Robbins:

            Approve/Deny County Board Claims:  Per Diems & Mileage Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to approve the per diem and mileage.  The motion carried without a negative vote.

A short 8 minute break was called by the Chair.  The committee was called back to order.

Motion:  Supr. Craig moved and supr. Barrington seconded the motion to go into CLOSED SESSION pursuant to Wis. State Stats. Sec. 19.85 (1) (g) concerning an ERD-200602483 claim.  Roll call vote was taken: Supr. Loughrin—yes; Barrington—yes; Brown—yes; Craig—yes; Flease, G.—yes; Murphy--excused, Penney--yes and Co. Bd. Chr. Koeppen--excused.

Herein occurred business in closed session.

Motion:  Supr. Craig moved and Supr. Barrington seconded the motion to return to OPEN SESSION.  Roll call vote was taken: Supr. Loughrin—yes; Barrington—yes; Brown—yes; Craig—yes; Flease, G.—yes; Murphy--excused, Penney--yes and Co. Bd. Chr. Koeppen—excused

Motion:  Supr.  Craig moved and Supr. Barrington seconded the motion to authorize Atty. Jennifer Binder to file an appeal to ERD-200602483 claim.  The motion carried without a negative vote.

Adjourn:  Motion:   Supr. Craig moved and Supr. Brown seconded the motion to adjourn the meeting at 10:55 a.m. The motion carried without a negative vote.

Mary A. Robbins, County Clerk