EXECUTIVE COMMITTEE MINUTES
February 18, 2013
County Board Chair Dick Koeppen called the meeting to order at 9:00 a.m. and gave the open meeting statement.
Roll call: Dick Koeppen, Loughrin, Barrington-excused, Federwitz-excused, Flease, Jonely, Kussmann, L. Mares-excused, McClone-excused, G. Murphy, Penney, Peterson-excused and Sorensen. A quorum was established. Others present: Mary Robbins, Brad Hardel, Mike Mazemke, Al Kraeger, Ryan Brown, Heidi Dombrowski, Chuck Price, Roger Holman, Andy Carlin, Leighton Trice, Mandy Welch, Jeff Siewert and Dean Steingraber.
Open Session:
Review and Approve the Agenda. Motion: Co. Bd. Chr. Koeppen moved and Supr. Loughrin seconded the motion to approve the agenda. The motion carried without a negative vote.
Minutes of previous meeting, July 27, 2012. Motion: Supr. Flease moved and Supr. Jonely seconded the motion to approve the minutes of the previous meeting. Motion carried without a negative vote.
County Board Chair Report. Dick updated the committee on business from WCA, they had a conference at Kohler and they did a performance evaluation of Mark O’Connell, they will keep him on and he has agreed to stay! The Joint Public Finance Authority is doing well and they re-elected Heidi Dombrowski to another term. WCA will be hiring an IT person that will be able to not only help WCA offices, but all member counties.
Legislative, Judicial, Ethics, Safety & Security Committee, Chair Dennis Kussmann, Supr. T. Murphy and Supr. Neumann.
a. First he would like to speak about Courthouse security, in light of all the recent events around the USA and world with security issues, this committee would like to revisit the idea of putting courthouse security in at the front door and they realize there may not be funds available, but the safety and security of the public and our employees should come first. The committee had discussed starting with $15,000 for the rest of the year and then budget appropriately for 2014.
Right now the Reserve Deputies make $17.00 an hour, last time we did security in 2008 they made $14.50, so $15,000 won’t go very far but it is a start. They would like this run through the Sheriff’s Dept., he has assured the committee there won’t be a problem with the union and for next year’s budgeting it would approximately cost $120,000 for 3 employees.
Co. Bd. Chair Koeppen said that this is an issue that he is very concerned about, he did a mini survey with other counties and 4 of them do have security, one has a roving security officer.
Finance & HR Committee did pass a resolution to go to county board for $15,000 to be taken out of the Contingency Fund and to be operated by the Sheriff’s Dept. They will work on this at budget time to have full time security.
b. Public Input on Committee agendas. This was discussed at this committee’s previous meeting and it had been decided to check other counties, the majority of counties do include Public Input on the Committee agendas, but not County Board. Most require that it be only to address what is on the agenda or for a subject to be placed on a future agenda of the committee. We would need to amend our County Board Rules. Motion: Supr. Flease moved and Supr. Sorensen seconded the motion to amend Ch. 2, Rule No. 13.3(5)) to add on all committee agendas Public Input for agenda items or future agenda items only. The motion carried with Supr. Penney voting nay.
c. Resolution review by LJES&S Committee. Dennis and his committee request that all resolutions to be brought to the County Board come before this committee. They understand there are problems with timeliness; they will meet once a month the 2nd Wednesday of the month at 1:30 p.m. Motion: Co. Bd. Chr. Koeppen moved and Supr. Sorensen seconded the motion to amend Ch. 2 of the County Code of Ordinances, Ch. 2, Rule No. 5.1, to have LJES&S review all resolutions with legislative, safety and or security intent prior to going to County Board. The motion carried with 4 ayes and Supr. Flease-no; Supr. Penney-no; and Supr. Jonely-no. Passed 4 to 3.
Financial Update on 2013 Budget – Finance Director Heidi Dombrowski. Heidi updated the committee on the 2012 Budget 2nd Run as of 12/31/2012. She explained the accounts that still need to be reconciled, such as the Transportation Fund and DHHS. This will run into the end of March. This report is on file. Heidi also included the Annual G.O. Bonds and Notes Debt Service Schedule as of December 31, 2012 with a total amount of $39,979,671.25. The Law Enforcement Center will be paid off in 2017.
HR Updates – HR Director Mandy Welch. Mandy informed the committee that they had put together a Performance Evaluation Joint Team consisting of employees/supervisor/managers and department heads to put together a Performance Evaluation form and process that would work for everyone involved. They are nearing the end and hope to be able to train all employees on performance evaluations in early April.
Strategic Planning for Health Insurance. Mandy spoke about the Health Care Reform and of some of the things that the county will need to look at in the near future. Currently the county is evaluating the impact of the Health Care Reform. HR is working with our Insurance Consultant and will have Jay Scott from Associates Financial at a future meeting.
Adjourn. Supr. Sorensen moved and Supr. Penney seconded the motion to adjourn the meeting at 10:35 a.m. The motion carried without a negative vote. The meeting stands adjourned.
Mary A. Robbins, County Clerk