EXECUTIVE COMMITTEE MINUTES

JULY 27, 2012

            County Board Chair Dick Koeppen called the meeting to order at 9:00 a.m. and gave the open meeting statement.

Roll call:  Dick Koeppen, Loughrin, Barrington, Federwitz, Flease, Jonely-excused, Kussmann, L. Mares, McClone, G. Murphy, Penney, Peterson and Sorensen.  A quorum was established.

Open Session:

Review and Approve the Agenda.  Motion:  Supr. Federwitz moved and Supr. Kussmann seconded the motion to approve the agenda.  The motion carried without a negative vote.

Financial Update – Finance Director Heidi Dombrowski.  Heidi distributed an Update as of June 30, 2012 Budget Financial Overview based on 50% used budget balance.  We are just at the very beginning stages of starting our budget process for the 2013 budget.  Ms. Dombrowski is confident that 2012 Budget will be right on target.

CIP Task Force Update.  DERM Director Roger Holman informed the committee that they have a CIP 10 YR Task Force Team that reviews projects that are submitted for a 3 yr bond package.  Roger distributed a “Draft” copy of the short term projects and long term projects for 2013-2019.  Please keep in mind these are only in the draft stages and are subject to change.  The committee discussed updating technology and staying current with the new technology.  Criteria and ratings for proposed capital improvement projects scoring or prioritization was explained.  Dean explained that the Highway Committee did not include the new Hwy. Shop in the CIP Plan.  They continue to evaluate any merging or sharing of services.  Replacement of trucks, is due to the fact they are old and they pull trailers and are used somewhat off road on rough terrain, they need to be in safe working condition.

Discuss Placing Public Comments on the Agenda.  Chair of Legislative, Judicial, Ethics and Safety Committee Dennis Kussmann indicated that his committee felt this would give the people an opportunity to be heard.  Supr. Federwitz felt it was important to give the people a chance to be heard or at least noticed with restrictions. Public Comment could be on committee agendas and we do have public hearings on many controversial issues and by statutes.  Unlike, Towns who don’t utilize committees of jurisdiction, they are the only place to be heard.  Supr. Penney moved and Supr. Federwitz seconded the motion to approve for County Board approval.  Supr. Sorensen moved and Supr. Murphy seconded the motion to postpone this issue for one month to find out how many other counties utilize this option and other discussion.  The motion carried with Supr. Penney and Supr. Flease voting nay.

Official Newspaper designation.  No action at this time, it will be placed on the next committee meetings agenda for further discussion.

Social Fund.  Refers to sending condolences and/or get well wishes to members.  Motion:  Supr. Barrington moved and Supr. McClone felt this should be left up to the County Clerk/Admin. Coordinator’s discretion.  Motion carried without a negative vote.

Pictures of County Board Supervisors and Wall Hangings in Board Room.  Motion:  Supr. Sorensen moved and Supr. Penney seconded the motion to leave this up to the discretion of the County Clerk/Admin. Coordinator.  The motion carried without a negative vote.

Adjourn.  Supr. Flease moved and Supr. Peterson seconded the motion to adjourn the meeting at 10:45 a.m.   The motion carried without a negative vote.  The meeting stands adjourned.

Mary A. Robbins, County Clerk